Executive Assistant
Current• Manage and maintain the executive's calendar, schedule appointments, and coordinate meetings.• Prepare and edit correspondence, reports, and transmittals as required.• Screen and prioritize incoming communications, including emails, phone calls, and mail.• Handle travel arrangements and logistics for the executive team.• Manage basic bookkeeping, salaries, and office payments with company management• Coordinate with external company accountant• Assist with the coordination and tracking of projects, ensuring adherence to deadlines and deliverables.• Help prepare and distribute project-related documentation, such as contracts, proposals, and client presentations.• Oversee general office operations, including maintaining office supplies, equipment, and facilities.• Handle incoming & outgoing correspondence, ensuring timely distribution & appropriate follow-up.• Maintain and update filing systems, both physical and digital, for easy retrieval of documents.• Prepare meeting agendas, document meeting minutes, and follow up on action items.• Coordinate and organize internal and external meetings, including scheduling, room setup, and catering arrangements.
