Henny E. Email & Phone Number

South Jakarta

Jl. Jend. Gatot Subroto. South Jakarta

My responsibilities included:• Data entry, managing executive appointments, and assisting branch management. • Carried out routine office data management of files, manuals, and documents.• Implement robust onboarding procedures for new employees, ensuring their smooth integration into the company.• Provide assistance to the HR team in recruitment and onboarding.• Manage employee relations, performance management, training, and compliance with specific labour laws and company policies.• Organize and schedule meetings, logistics, and travel plans.• Handle clerical and administrative tasks such as receiving calls, arranging appointments, and ordering workplace supplies.• Develop and maintain relationships with employees and other stakeholders to facilitate smooth HR operations.• Track and report on HR metrics, identifying areas for improvement and implementing solutions.Specifically, I efficiently handled the renewal of the Permanent Stay Permit VISA (KITAP) for the President Director, who is also the owner of PT Kaltim and managed the extension of the working VISAS (KITAS) for the other foreign employees in Jakarta.Additionally, I handled travel claims, employee attendance, and any other administrative duties.

Jakarta Selatan, Jakarta, Indonesia

The company operates in the livestock industry, dealing with poultry products including feed for chickens and ducks, eggs, as well as seeds, chicks, and ducklings. Additionally, they produce processed goods from chickens and ducks, such as chicken and duck pieces and nuggets, under the brand name Sunny Gold.Responsibilities:• Evaluate the creditworthiness of potential customers and set up terms of credit.• Manage accounts to ensure timely debt payment and handle payment disputes.• Maintain contact with clients to ensure invoices are clear for payment and track overdue accounts.• Implement recovery procedures for debts and generate financial statements detailing accounts receivable status.• Process payments and refunds, including cash, transfer and cheque.• Maintain and reconcile accounts receivable ledger to ensure accurate and timely receipt of payments.• Collaborate with sales and other departments to address the collection of open receivables.• Provide regular updates of all outstanding receivables to senior management.

Greater Jakarta Area, Indonesia

The business institution is engaged in non-formal education (a place for tutoring), including ballet, taekwondo, mathematics using the Sakamoto method, mathematics using the abacus method, how to learn to read and write in Indonesian and English, robotics, lego and graphic design. All of that can start from the age of 3 years old.Achievements included:• Create a draft or list for bookkeeping or payments for all Smart and Happy Kids members using Excel and the VLOOKUP formula to keep a record of payments for each student. This will help us track which students have not made payments, as we are currently unable to find suitable software for our business.• Develop a simple custom receipt template using Excel to issue receipts for payments.• Manage a team of administration professionals to ensure that operational objectives are met, including time management and task organization.• Oversee monthly billing for each student, student scheduling (up to 6 students per class per hour), and payroll processing activities.• Ensure that the administration team adheres to company standards and operational efficiency guidelines.• Provide support to resolve any problems encountered by the administration team.• Evaluate current operations to identify and implement process improvements at least every 3 months.• Reported to the owner of Smart and Happy Kids.

Denpasar Area, Bali, Indonesia

Responsibilities:• Arrange and coordinate the shipment of goods by air, sea, road, or rail, ensuring timely and efficient delivery. • Negotiate rates. • Prepare and process import/export documentation, including bills of lading, customs declarations, and commercial invoices. • Manage customs clearance procedures, transport documents, and insurance paperwork. • Track and communicate shipment status with clients in real-time. • Check that shipments are delivered on time and resolve issues, including discrepancies and delayed arrivals. • Maintain accurate records of all shipping activities and ensure compliance with relevant regulations.

Weh Island, Zero Kilometer Of Indonesia, Aceh, Indonesia

Non-Governmental Organization is engaged in providing assistance in the relief and Reconstruction of the 2004 Tsunami in Banda Aceh.Responsibilities:• Coordinate and oversee the rebuilding of houses for tsunami victims, ensuring timely and efficient project completion.• Develop and maintain relationships with local communities, government agencies, and other stakeholders to facilitate project implementation.• Prepare and process necessary documentation, including permits, contracts, and progress reports.• Manage budgets and resources, ensuring cost-effective use of funds and materials.• Monitor and evaluate project progress, identifying and addressing any issues or delays.• Ensure compliance with relevant regulations and standards in all rebuilding activities.• Provide support and training to local workers and volunteers involved in the rebuilding efforts.• Track and report on project metrics, identifying areas for improvement and implementing solutions.

Jl. Tampak Siring, Daan Mogot, Jakarta Barat

Managed and created purchase orders for sanitary and houseware products for all branches in Jakarta, Bogor, Depok, and Bekasi (approximately 15 branches). Then, send the purchase orders to suppliers designated by the company using computerized systems and send the order lists via fax. And ensure that the goods are delivered to each branch as requested.Responsibilities:• Coordinate the procurement of sanitary and houseware products, ensuring timely.• Develop and maintain relationships with suppliers.• Double-check inventory levels and place orders as needed to maintain adequate stock.• Prepare and process purchase orders to suppliers.• Collaborate with the sales and marketing teams to forecast demand and plan inventory accordingly.• Ensure compliance with company policies and relevant regulations in all procurement activities.• Track and report on procurement metrics, identifying areas for improvement and implementing solutions.• Resolve any issues with suppliers, such as shipment delays or quality discrepancies.

Bachelor'S Degree, Economics

Diploma Of Education, Executive Assistant/Executive Secretary

Executive Assistant/Executive Secretary