Herbert Williams Email & Phone Number

Houston, Tx, Us

United States

Procurement and Billing• Serves as primary point of contact for IT hardware and software purchases• Responsible for complex IT Billing processing including department/company billbackswith users spanning multiple cost centers• Maintain IT budget that covers all enterprise software• Provide internal pricing quotes for items and preparing orders with suppliers• Issues purchase orders assuring required approvals and documentation is completed forpayment, and maintaining electronic filing for administrative records• Responsible for all internal billing processes of globally purchased software to the respective locations and personnel, including merge of domestic, international andcontractor cost center data• Work with all vendors and regions on any outstanding invoice payments/issues• Returns to submitter for correction or additional information when not within guidelines• Documents and communicates purchase and procurement guidance for annual budgetingpurposes via the Property Budget and Central Budget worksheets• Create and provide reports for cloud licensing assignments to support budget processes• Maintains repository of enterprise software licenses/keys• Track expenditures and assist with budget reconciliation and forecasting

Houston, Texas, United States

Works with SWAT Team to push/enforce a movement to clean backlog of past due invoices, present problem invoices PO/NON-PO, and provide resolution for suppliers• Resolve holds on invoices to reduce aging backlog to allow payout• Cleanup invoice data to ensure smooth data conversion from SAP to Oracle R12 Cloud• Provide team daily updates on process flow metrics and alert management of system gaps & areas for improvement.• Resolve invoices on hold/block with a focus on combination of aging and dollar value• Research and action invoices to remove roadblocks and input to feedback loop for tracking issues and trends• Coordination with Finance Team and Vendor Master teams to resolve issues related to invoices on hold and payment failures• Resolve RITMs (tickets) related to voiding/reissuing payments, potential failed electronic payments, short/excess payments, and other high-volume categories• Work Under Supply Chain Management with focus of Correcting PO Invoices Entries• Work with Supply Chain Management to perform Invoice Adjustments, Credits, Reversals• Flag/Highlight errors of improvements for the AP Processor Team/Accenture• Create SOP’s for the current/New Hires of the AP Processing Team• Perform many projects within projects given by Management

Sugarland Texas

• Hire new staff, Train, Support and respond to issues from Accounts payable group and Field/Operation managers across the US • Improve and streamline AP processes as well as implement processes, procedures and Manage processes daily ( PTP process is being followed start to end) • Manage AP processes accurately and payments are sent to vendors in timely manner according to Vendor contracts to maintain all discounts negotiated • Performed daily disbursements for four companies • Manage the AP email inbox (thoroughly checked and cleared every day and emails are responded back within 24-48 hours to All outer/Inner counterparts ) • Run weekly check-run reports and spot check every invoice for accuracy before payment was produced • Perform daily check request • Clean the AP Aging after every check run was completed • Reconcile Statements and ensure there is proper communication with each vendor in a timely manner • Run invoice Pool report to determine the time it takes to process invoices • Ensure AP Specialist are coding all non-Purchase Order invoice properly by working with the Finance and Accounting team for constant updates. • Host weekly meeting with AP staff to discuss problem areas and goals for the week followed by daily 15 minutes peps each morning • Host weekly meetings with Field and Operations Manager to consult with problem invoices and AP improvements and expectations. • Perform employee evaluations on performances and company goals as well as personal goals each month • Process 1099 payroll bi-weekly for 70+ employees (Velosi America Location) • Responsible for 1099 data collection of all vendors at end of year for tax filing purposes. • Assist with Month end close of all AP cut off processing and Process all Intercompany as well as Intracompany invoices • Resolved many day to day issues/activities as they arise have not been properly coded and approved by month-end

Houston, Texas Area

• Receive and Process vendor Invoices (includes all suppliers, Purchase Order based, & Intercompany) • Respond to all vendor inquiries, provide excellent customer service, build solid relationships with vendors and departments • Train all new employees, oversea 2 AP Reps ensuring they stay inform with AP policies, internal control compliance, and procedures • Monitor/Help Maintain Purchase Order Process with 2 other Reps and there 3 way matching process and working with Purchasing Dept. • Assist with Month-end activities surrounding AP closing and Accruals • Monitor Outstanding accounts payables to ensure payments are up to date and timely • Research and resolve vendor invoice and statement discrepancies, prepare analysis of accounts • Process suppliers invoices, ensure proper GL coding , Project #, and Cost centers are correct on each invoice, • Review All invoices for appropriate approvals prior to Posting Supplier/PO based invoices for Payment • Reversals on Invoices, Payments, Stop Checks Procedure • Schedule/Prepare invoices for payment via Wire Transfer, Electronic Transfers, ACH, and Intercompany Payments • Handle check run for two companies ( DOF Subsea USA & DOF Subsea S & P LLC) as well as check request • File invoices and Proof of Payments and Maintain Vendor Files • Assist the Finance Dept. Post Journal Entries and Ledger Entries • Support and Backup for the Travel Coordinator/ Reconciling Travel Account(American Express) Heavy Data Entry • Admin of Bank Accounts (Nordea Bank), monitor the account balance, deposits, credits/debits within 8 separate accounts • Add/Subtract Users, Set-up ACH/Wire Templates within the Bank • Assist with annual audits, VAT returns and other Task Assigned by Finance Manager

Houston, Texas Area

Processed international wire transfers and tax payments • Processed non-customer check deposits, stop payments • Ran monthly reports required by the department for reconciling month end • Processed American Express credit card set up applications and approval process • Trained internal business partners on bank systems/services at different locations • Assisted with corporate accounting, financial reporting, external audit and internal audit process • Worked closely with cross-functional teams including but not limited to tax, legal, and all areas of finance to analyze and support treasury-specific and broad corporate initiatives. • Worked with US Bank, Bank of Mellon NY, Scotia Bank (Canada), and Bank Mendes Gans and completed disputes, resolutions and technical matters

Houston, Texas Area

• Sent all expenses/invoices to appropriate location across North America for approval • Ensured all invoices have correct GL codes • Processed all approved expenses/ invoices w/P.O.’s • Processed approximately 2000 invoices/expenses a month • Account resolutions/balance resolutions • Assured all expenses/P.O.’s are processed under the correct operating units • Receive incoming mail, date stamp and file invoices/expenses • Update EDI every day and cleared errors • Ensured P.O. are opened/received and closed after processing • Cleared statements to bring accounts to current • Customer service resolution • Assisted with weekly audits • Met with 3-4 vendors reps off-site, keeping great relations and ensured business flow • Accrued all invoices/expenses that have not been properly coded and approved by month-end • Processed all invoices/expenses before cut-off of month-end • Prepared an Excel worksheet of all expenses that needed to be accrued and delivery to Accounting Supervisor