Carry out responsibility through efficient and effective organization and coordination of the procurement activities, procurement planning, supply planning, and proactive front-end support to meet both humanitarian relief and project needs and requirements, achieving compliance to Donor Grants and Plan procedures and systems and upholding high standards in procurement ethic

Responsible for providing Procurement, Admin & Logistic functions to ensure the accountable & effective management of the overall project support in line with IR policies & procedures, also responsible for day-to-day Admin & Logistic activities, including staff supervision.Main Responsibilities and Tasks:. Leading & managing all tender & procurement related activities & goods/services. Supervising a senior logistic who will provide procurement support. Lead the process from beginning to end, providing guidance, advice & support to ensure procurement processes are effective, efficient, & ethical & provide the best possible value. • Analyze procurement requirements & select the most appropriate methods based on the interpretation & assessment of established policies, practices, & experience.• Plan, organize & lead the bid solicitation process including drafting & issuing RFP, developing bid evaluation criteria & advertising tenders to targeted platforms• Managing the procurement process, including issuing tender documents, evaluating proposals, & drafting contracts, & other relevant agreements.• Supervise bid evaluation committees, ensuring the integrity of the competitive process, facilitating bidder debriefings, & exercising appropriate judgment.• Negotiate & prepare contractual agreements, ensuring appropriate terms & conditions are included to protect the interests of IR.• Provide advice, guidance to team members & bidders on the relevant process (e.g. RFT, RFQ, RFP, PO, bid evaluation criteria or other competitive procurement tools) to ensure needs are met with the best value, & to ensure procurement processes are perceived by suppliers as fair, open & ethical.• Coordinating with technical staff in preparing procurement & contract documents through various contract mechanisms such as partnership. subcontracts, consultant agreements & PO.• Ensuring that all procurement activities are documented & maintained in accordance with program policies

Manage the implementation of all day-to-day logistics activities to ensure all programs & operations have the goods & services needed when they need them in support of high-quality programs serving the poor and vulnerable with the principles of stewardship, integrity, transparency, & accountability.Main Responsibilities and Tasks:• Coordinate with the supply chain team and relevant programming staff on logistics services that meet the pipeline requirements. Help identify challenges in supply chain management & provide recommendations to address those.• Support the implementation of delivery operations from arrival of goods in-country to the offices & on to the final distribution centers in accordance with CRS & donor regulations & international & local supply chain standards & requirements• Collaborate & communicate with the admin and program team to ensure they receive timely purchase requisitions with comprehensive specifications, delivery schedules, & other terms & conditions.• Maintain updated files with all required logistics documents & ensure all supply chain management activities & movements are fully and accurately documented.• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.• Coordinate with various departments to develop & maintain an up-to-date procurement plan with all quantities, quality & delivery requirements for goods & services. Provide pricing information to assist budget holders with budget preparation.• Coordinate the sourcing process with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification & research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.

- Manage day-to-day procurement of goods and services processes and purchasing requests made by the team, both at main office and project sites.- Provide reviews, proposals/quotations comparison analysis, and other analytical observation and due diligence work of the proposed goods and services. - Manage, reconcile and update the day-to-day contract management activities and trackers at main office and project sites.- Support Operations Manager with the development of Procurement policies and procedures and common practices, including and not limited to: template development, workflow chart, matrixes, procurement plan, etc.- Ensure that the staff are following the Unit’s Procurement Policies and Procedures and Common Practices.- Maintain Purchase Order (PO) tracker, including the relevant documentations (such as Purchase Request, Solicitation request document, Proposals and/or Quotations, Technical Evaluation Review sheet, Bid Evaluation Matrix, Negotiation Memo and Contract Award) and the status of the contract implementation, including auxiliary modules and training, warranties, certifications, etc.

Contracts:-Thoroughly with detailed systems and procedures for management of local subcontracts, including preparation of subcontract templates and other compliance-related documents related to the solicitation, review, and approval of subcontracts, as well as the administration, and monitoring of subcontracts;-Assist in provision of on-going training to LESTARI administrative and technical staff in the area of the local subcontracting;-Draft contract agreements and other compliance-related documents as needed, ensuring that all documents are in compliance with USAID regulations, Federal Acquisition Regulation (FAR) regulations, and Tetra Tech ARD home office procedures;-Assist in management of the RFP and bid analysis process;-Work closely with LESTARI technical and financial staff to make sure technical and financial attachments to all agreements are clear, concise and complete, to ensure effective and efficient subcontract development;Procurement:-Thoroughly with detailed systems and procedures for management of procurement of goods and services;-Assist with Request for Quotations (RFQ) and bid analysis process in compliance with procedures and regulations;-Draft purchase orders and other compliance-related documents as needed;-Ensure that all local project procurement complies with Tetra Tech ARD home office procedures and USAID regulations;-Assist in providing on-going training to LESTARI administrative staff in the application of procurement procedures;-Ensure the effective and efficient reception of goods and inspect of goods from vendor/supplier, register the asset into inventory/asset database as necessary.

• To support the development and maintenance of the Program’s procurement systems and processes to plan, manage and report on procurement activities.• Coordinate procurement activities, including the reconciliation and approval of claims for payment under the Program and in the preparation of listings of cheques and other documentation required by the Program.• Support the Program Management Unit in all procurement activities including implementation of the Technical Assistance Procurement Plan as it exists within the PIM and provide recommendations for improvements as appropriate.• Support the review of Government of Indonesia procurement regulations as applicable to the Ministry of Health and implementing stakeholders.• Support the development and implementation of a tendering tool kit for use by the Program including evaluation templates, standard costing models and reports.• In close collaboration with the Procurement Manager, responsible for on-going contract administration of contractors and ensure compliance of tendering processes and implementation.• Liaise with staff and counterparts (at regional and district levels) to ensure tendering processes leverage off existing processes used by Government of Indonesia.• Support the coordination of the procurement of all goods and services for the Program, in line with the procurement plan and relevant AusAID and Government of Indonesia procurement guidelines.

Manage the procurement process of goods & services in a transparent, effective & efficient manner in support of Organization operations. Main Responsibilities and Tasks1. Manages detailed systems & procedures for management of local subcontracts, including preparation of subcontract templates & other compliance-related documents related to the solicitation, review, & approval of subcontracts, as well as the administration, & monitoring of subcontracts; Manages detailed systems and procedures for management of procurement of goods & services; 2. Assist in provision of on-going training to Organization administrative & technical staff in the area of local subcontracting; 3. Draft contract agreements, purchase orders & other compliance-related documents as needed, including all local project procurement ensuring that all documents are in compliance with USAID regulations, Federal Acquisition Regulations (FAR) requirements, & ARD home office procedures; 4. Assist in the management of the RFP & bid analysis process; and Request for Quotations (RFQ) & bid analysis process in compliance with procedures & regulations;5. Work closely with technical & financial staff to make sure technical & financial attachments to all agreements are clear, concise & complete, to ensure effective & efficient subcontract development; 6. Assist in effective & efficient subcontracts approval, disbursement, & compliance; Ensure the effective and efficient reception of goods;7. Coordination with M&E Specialist, participate in the M & E of subcontract implementation; 8. Enter all relevant data in subcontract database, in a complete, accurate, & timely manner; extract reports from database, as required, which includes the monthly submission of the Subcontractor report. 9. Assist in providing on-going training to Organization administrative staff in the application of procurement procedures; & manages inventory spreadsheet and prepares property purchase report;

• Thoroughly familiarize with detailed systems and procedures for management of procurement of goods and services. Also, procedures for management of local subcontracts, including preparation of subcontract templates and other compliance-documents related to the solicitation, review, and approval of subcontracts, as well as the administration, and monitoring of subcontracts.• Assist the Chief of Party with Request for Quotations (RFQ), management of the Request for Proposal (RFP) and bid analysis process in compliance with procedures and regulations.• Assist COP in effective and efficient subcontracts approval, disbursement, and compliance.• Draft purchase orders, draft contract agreements and other compliance-related documents as needed, ensuring that all documents are in compliance with USAID regulations, Federal Acquisition Regulations (FAR) requirements, and Chemonics International Inc. home office procedures• Ensure that all local project procurement complies with Chemonics International Inc. home office procedures and USAID regulations.• Ensure the effective and efficient reception of goods.Also, ensure all relevant data in suppliers/vendors and subcontract database, in a complete, accurate, and timely manner.• Assist the COP in providing on-going training to USAID Chemonics administrative staff in the application of procurement procedures.• Manages inventory spreadsheet and prepares property purchase report• Prepare reports reflecting quantity, status and location of the inventory items and provide suggestions to the management about maintenance and repair of inventory item, its disposal and effective use. Liaise with Home Office on inventory plus property management.• Prepare loss reports and seek approval of the concerned supervised for the reasonable losses. Ensure that inventory database is updated immediately after recording the loss.• Conduct inventory check on a quarterly basis by physical counting of all commodities.

• Performs purchasing dutiesto ensure adequate office supplies, equipment and other materials are available to meet the operating needs of the company.• Maintain complete updated purchasing records/data; suppliers and pricing in the system.• Responsible for the preparation and process purchase orders and documents including payment submission to accounting in accordance with company policies and procedures.• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to end-users on time.• Represent company to external parties and build strong relationship with suppliers.

• As Lead Purchasing Agent has warrant of US$25K to approve of every single purchase orders and contracts.• Executed of work involves exercising the highest level of integrity, standards and accountability maintained by accurate supply/logistics contributing management systems, procedures and documentation as well as regular and accurate reporting.• Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving good value.• Developed statement of work for order processing, monitoring order cycles, negotiating and processing of orders that complied with US Government regulations.• Effective collaboration and partnershipsupply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking.• Experienced, self-motivated purchasing professional required to make key contribution to Supply Chain team through expert management of complex electronics procurement in the development and production environment. Obtains the best quality, service, and value for products and services through effective bidding, negotiation, and supplier management.• Issued general procurements for materials, supplies, equipment, leasing agreements, and professional services.• Coordinated technical specifications of engineering, manufacturing, and quality assurance with supplier during all phases of procurement effort.• Ensured that the function delivers materials, supplies, equipment and services to meet project requirements.• Annually made the evaluation for all Supply staffs.• And as an Ordering Officer for man-power for more than 70 personnel in Jakarta and 25 personnel in Cambodia and Government’s representative for establishing contractual obligations via delivery/task order that bind the US Government and the contractor to the term conditions of contract.