Heba Baaj Email & Phone Number

Bahrain

Bahrain

Bahrain

Beirut, Lebanon

- Managing and supporting the day-to-day operations at the beauty center- Accounting, budgeting, staff management and ensuring that the business model is sustainable- Procurement and inventory management of beauty-products- Customer relations and brand management through social media marketing- Training of staff members- Setting an overall business strategy and measuring it periodically via KPIs

Bahrain

- Responsible for preparation, control and archiving of all documents and contracts of the Deputy CEO.- Sending and receiving e-mails on behalf of the main office and my Supervisor.- Taking care of all the arrangements for the scientific and social conferences and/or meetings for my Supervisor.- Preparing all the necessary documents for the meetings/presentations of my Supervisor.- Attending and documenting the majority of the meetings as a personal assistant to the Deputy CEO.- Preparing and circulating all internal memoranda, and facilitating communications with current and potential clients.- Tracking and following up of assigned tasks till successful delivery.- Organizing and scheduling all the Management meetings, Clients’ meetings, Staff meetings, Presentations….etc.- Issuing all the drawings (Key Contact for all project-related drawings)- Preparing Spreadsheets- Proceeding with the documentation work of Engineering Instructions- Keeping track of all incoming & outgoing correspondence- Archiving all the softcopies of the correspondence, documents and drawings on local server- Preparing and circulating Minutes of Meetings- Maintaining Archiving Registry Records- Attending and screening all incoming calls to Deputy CEO's office- Handling travel and guest hosting arrangements and accommodation- Downloading & uploading of documents from and on FTP and YouSendit Sites- Coordination with headquarters and regional branches of Projacs- Preparing Presentation Files on project progress for management on monthly basis.- Preparing and drafting Payment Certificates, letters, reports, memoranda, quotations, invoices, notices, and proposals.