Commercial Property Management Assistant
Adelaide, South Australia, Australia
Assisting Property Managers to manage portfolios of over $850k in management fees with a wide range of responsibility including:ACCOUNT PAYABLEā¢ Effectively managing Account Payable mailboxā¢ Processing over 2,000 invoices monthly with 99,9% of accuracyā¢ Reconcile processed invoices to ensure 100% accuracy by verifying entries and comparing system reports to balancesā¢ Liaising with suppliers and creditorsā¢ Updating suppliers and creditors profileACCOUNT RECEIVABLEā¢ Raising monthly and occasional charges and credits for over 300 tenantsā¢ Sending monthly invoices and supporting documents to tenantsā¢ Adjusting tenants account as requiredā¢ Managing tenantās arrearsā¢ Maintaining current tenant informationBUDGETING AND RECONCILIATIONā¢ Preparing Outgoings budget & Outgoings reconciliation annually for nearly 200 properties with over 800 tenantsā¢ Successfully implementing new budget & reconciliation templates to across portfoliosā¢ Liaising with external auditors to ensure the auditing process completing on timeMONTHLY OWNER REPORTā¢ Generating and maintaining monthly owner statement report including BAS reportā¢ Assisting owners to lodge BAS statement to ATOā¢ Liaising with owners for report enquiries.PROPERTY MANAGEMENTā¢ Managing owners, properties, companies, tenants and chart of accounts database.ā¢ Liaising with owners, tenants and solicitors in executing lease agreement and Extension of leaseā¢ Maintaining and storing lease documentsā¢ Managing Bank Guarantees and Bond Guaranteesā¢ Updating sales figures for the retail properties monthlyā¢ Requesting tenant certificate of currency insurance to ensure the properties and owners be protected and comply with the Regulationsā¢ Dealing with RevenueSA regarding Land Tax Relief for managed properties to gain over $300,000 Land Tax waiver for owners.
