Himahansi Uthpala Email & Phone Number

Dubai, United Arab Emirates

• Document controlling (Inflow & Outflow).• Transport arrangements for meetings.• Coordinating with the CAD SECTION for site meetings.• Maintain a record of meetings scheduled and provide a reminder in the morning to the concerned persons.• Preparing DM cards, and assisting management with stationery and office requirements;• Performing data entry and order support and necessary filing for pest control, staff, Dubai Municipality and Economic department etc.• Record and edit the minutes of meetings, then distribute them to appropriate officials and staff members.• Plan and direct the maintenance, filing, safekeeping, and computerization of all documents.• Issue notification of all official activities and meetings.• Maintain and update documents.• Respond to requests for information from Clients, Suppliers and others.• Perform general office duties such as taking and transcribing dictation, typing and proofreading correspondence, distributing and filing official forms, replying to emails and scheduling appointments• Help the GM, Manager or facilitator for different office activities like encoding, filing documents.• Keep all the files and records up to date.• Compile travel application forms and other documents.• Co-ordinate the travel and hotel bookings with the travel agents as required by GM.• Maintain all personal records of staff to ensure timely renewals of visa, labor card etc.• In-charge for safe keeping of the Company confidential files.• Ensure all maintenance contracts for the office printers, copier and computers etc. are adhered to and all office equipment is always functioning properly.• Maintain CONFIDENTIALITY over all matters related to GM.

Western Province, Sri Lanka

• Maintained accurate and up-to-date employee records, including personal information, attendance, and performance evaluations, and handled confidential information with discretion.• Assisted in the recruitment process by job openings, screening resumes, and scheduled interviews and coordinated new hire orientations.• Efficiently managed filing systems, and records maintained the database, edited files, prepared and updated reports, and created presentations.• Answered and directed phone calls, assisted in drafting and responding to emails promptly and professionally, handled incoming and outgoing mail and packages, and managing calendars, organizing and scheduling meetings, taking meeting minutes and distributing them afterward.• Provided support to executives and managers in making informed decisions and gathered relevant information for the decision-making process.• Assisted in managing office supplies inventory and placing orders as necessary and handled expense accounting.