Hallie Kasperian Email & Phone Number

Waterford Township, Mi, Us

London, England, Gb

My responsibilities include, but are not limited to:• Open a new contract file and assign the contract (tracking) number. Maintain accurate and complete contract files; store both the hard copy and the electronic version in the Electronic Contract Management System (ECMS).• Directly communicate with the Purchasing departments. Review the electronic purchase request for errors or omissions; work directly with the department to make corrections. Ensure the final approved contract is uploaded into the data program. • Draft routine and non-routine correspondence.• Monitor the status of contracts using case management software; advise attorney or Paralegal of any discrepancies.• Act as the liaison for Commercial Affairs, to answer procedural questions or resolve technical issues involving the ECMS contract program.• Maintain the legal filing system.• Coordinate conference calls; and arrange group meetings.• Review invoices from outside counsel for accuracy; complete payment request form and route to accounting for payment. • Assist in the on-boarding of new employee.* Train new employees on use of FCA computer (shared) programs.• Order office supplies or computer equipment. • Communicate directly with the Purchasing departments to ascertain the status of negotiations with the vendor; update status in tracking docket.• Route the contract to the appropriate Chrysler executive for signature.

Detroit, Mi, Us

• Assisted the Director of Estate Planning, along with senior gift officers, in documenting gift pledges and cash donations. • Independently prioritized work assignments. • Reviewed incoming correspondence (letters or legal documents) to determine the appropriate course of action or draft appropriate response.• Managed the status of pending estate gifts. Performed necessary follow-up with the donor or external financial representative. • Excellent verbal communication, written communication, and proofreading skills.• Prepared gift documentation forms (MOA, Letter of Intent) for donor signature.• Create and maintain donor files to keep a current record of signed Wills, probate documents and other communications.• Oversaw estate gifts of life insurance policies; track premium due dates to ensure payments are received from donors. Submit check request to the accounting office; send premium check directly to the insurance carrier.• Arrange travel schedules and reservations for executive staff; prepared itinerary of scheduled donor visits.• Reconciled expenses of executive staff to pay corporate credit cards each month.• Responsible for tracking the receipt of monetary estate gifts. • Respond in a timely manner to requests from attorneys or trustees on specific types of planned gifts. • Assist in stewardship of alumni/donors by suggesting and implementing new methods to keep alumni engaged.• Work with our marketing team to create special e-mail blast to alumni to promote estate gifts. • Schedule and organize committee and staff meetings. Prepared meeting agenda and distributed relevant materials to gifts officers.• Took the lead role in overseeing the annual donor appreciation luncheon event for 325 alumni. Recruit and coordinate student speakers and entertainment for the event.

Austin, Tx, Us

• Performed a variety of advanced and confidential administrative support functions in support of the Senior Director, Development Office.• Served as the department liaison. • Coordinated the distribution of estate planning information, and training materials to Development staff.• Oversaw general office operations including answering phones, greeting visitors, ordering office supplies.• Created and maintained filing and organization system for records and reports.• Prepared legal forms to document planned giving estate gifts, for execution by donors.• Skillfully managed travel schedules and Outlook calendar for the Executive Director and three senior officers.• Played a key role in coordinating team retreats, estate planning workshops and donor appreciation events.• Attended staff meetings; took and transcribed minutes from meeting.• Recruited, trained and supervised student caller.