Holly K. Email & Phone Number

Redwood City, California, US

• SPARX Program (Jun 2021 – Nov 2024): Managed a bi-annual global sales engagement program to drive pipeline. Led a cross-functional team of 20+ stakeholders. Worked closely with the sales chief of staff on bi-annual.
• GTM Insights & Analytics Intake Process (Mar 2023 – July 2023): Worked with the team to revamp their intake process for internal stakeholders utilizing Smartsheet. Set up automations for notifications, routing to.

Redwood City, California, US

• Global Sales Time Spend Survey (Mar 2021 – May 2021): Collaborated with an external vendor to create and deliver a comprehensive sales time spend survey to 1,000+ sales professionals. Results were utilized to target.

Redwood City, California, US

• 5 years experience remote support.
• Arrange domestic and international travel utilizing Egencia (air, hotel, car rentals, trains).
• Plan and book complex travel agendas for meetings in multiple locations.
• Process Visa applications as required.
• Comprehensive calendar management including reminders, travel and meeting details, resolving conflicts, internal and external scheduling, confirming alternate attendees, etc.
• Participate in weekly SVP leadership team calls.

Atlanta, GA, US

• Provided comprehensive administrative support to the Executive Vice President.
• Primary contact for the Florida Division Executive Office.
• Primary contact for the Florida Division for Arkadin audio, web, and video services.
• Managed EVP’s calendar in Outlook.
• Answered EVP’s phone lines.
• Monitored and appropriately addressed items in the EVP’s email inbox and prepared follow-up items or brought items needing action to attention, as appropriate.

Tampa, Florida, US

• Assisted seven executives and their direct reports with administrative duties of varying complexity.
• Responsible for heavy calendar coordination and reconciling conflicts.
• Tactfully handled phone inquires and customer complaints, routing callers to the appropriate party.
• Created and submitted expense reports weekly through the company’s online submission system.
• Coordinated group and individual travel to include airfare, cars, and hotels utilizing the company’s travel site, Egencia.
• Responsible for general office duties to include filing, copying, faxing, opening and distributing mail, sending mail, and composing correspondence.

Long Beach, California, US

• Assisted more than 20 engineers and environmental personnel, including the office director, multiple vice presidents and project managers with administrative duties of varying complexity.
• Arranged travel to include airfare, car, area rentals for long-term assignments, and international travel.
• Coordinates on-site meetings to include technology set-up, distribution of materials, and the purchase of necessary refreshments.
• Team lead for company contact list compilation.
• Trained new assistant to coordinate and compile requests for proposal (RFPs).
• Assisted with compilation/coordination of RFPs: contacting subconsultants for information, formatting submittal documents, completing SF 330 forms, creating graphics, etc.

Lakeland, Florida, US

• Assisted the marketing manager with the creation and/or proofreading of marketing materials: brochures, newsletter stories, service area qualifications, website text, etc.
• Designed and compiled internal quarterly newsletter.
• Maintained multiple staff resumes for more than 130 employees.
• Created, edited, and organized project sheets.
• Maintained project sheets and resumes on company website.
• Established company-wide writing standards.

• Final Reviewer Responsibilities (05/06 – 02/07):
• Final reviewer for all System Security Authorization Agreements written for certification and accreditation of NAVAIR systems.
• Reviewed for technical consistency and completeness of documentation packages per requirements set forth by the Designated Approving Authority.
• Returned constructive feedback to writers when issues arose with any package and fielded questions concerning final reviewer comments.
• Acted as a main certification and accreditation department point of contact.
• Obtained Information Assurance Manager’s signatures on complete packages and submitted them to NAVAIR.

• Administrative assistant to the Regional Director.
• Ran weekly and monthly financial reports.
• Tracked and resolved invoices for multiple office locations.
• Coordinated meeting and travel arrangements.
• Verified expense reports for all branch office managers.
• Checked references for tentative employees.

• Research assistant for the pediatric studies department assisting as many as eight other employees, including upper management.
• General office duties to include tracking, ordering and mailing patient study supplies, filing, copying, answering a multi-line telephone, office organization, and composing correspondence.
• Reviewed informed consent form templates for HIPAA compliance and study protocol adherence.

Bachelor Of Arts (B.A.), Mass Communications/Journalism

Business Specialist Certification

Journalism