Holly Payne Email & Phone Number

San Francisco, California, Us

As the Executive Assistant to the CEO of Protagonist, I play a key role in driving organizational success by providing high-level strategic and operational support. My responsibilities include managing complex calendars and facilitating high-priority projects to streamline operations and achieve company goals.With a focus on enhancing productivity, I support data-driven decision-making, prepare executive-level presentations, and ensure seamless communication across departments. Known for proactive problem-solving and discretion, I foster an environment of efficiency within the executive office, enabling the CEO to focus on strategic initiatives that move Protagonist forward.

As the Personal Assistant to the Senior Vice President of Digital Product Management, I play a pivotal role in ensuring the seamless execution of day-to-day operations and strategic initiatives. I act as the primary point of contact for all board-related matters, coordinating meetings, preparing materials, and ensuring clear communication between the SVP and board members. My responsibilities also include efficiently managing the SVP's complex schedule, balancing multiple priorities, and coordinating appointments, meetings, and events with precision.I oversee the management of properties under the SVP's portfolio, handling everything from maintenance coordination to lease negotiations and budgeting. Additionally, I arrange detailed domestic and international travel itineraries, ensuring all logistics are handled seamlessly to support the SVP’s demanding travel schedule. Handling sensitive and confidential information with the utmost discretion is a key aspect of my role, maintaining trust and integrity in all interactions.I assist in the execution of special projects and strategic initiatives, providing research, documentation, and coordination support to ensure successful outcomes. I draft, proofread, and edit a variety of documents including emails, reports, presentations, and proposals, maintaining the highest standard of professionalism. In this role, I demonstrate my ability to anticipate needs, manage multiple tasks efficiently, and maintain a professional and courteous demeanor, encouraging team camaraderie and ensuring the SVP's success in a fast-paced, high-growth environment.

Zurich, Ch

Project Manager/Senior Executive Assistant Complex and seamless domestic/international travel arrangement for ELTs, BODs, and CEO/CISO candidates. Managed coordination/dissemination of key documents for the BOD, CEO, Candidates, and colleagues including interview questions/scaling, BOD brief and debrief, and NDAs. Represented EZ’s core value of relationships first by hosting onsite meetings to ensure an exceptional experience, negotiating last minute client requests with grace and professionalism and maintaining a dynamic client feedback loop. Handled with the utmost care and discretion confidential information including personal data, social media scrubs, salary information, and sensitive incumbent replacements. Closely managed a nimble team of four end to end to decrease our average search length by 25%. Worked with research and marketing to create a working case study to help future teams navigate complicated CEO and BOD searches and hires. Drafted and proofed all legal contracts for the team and followed for execution; coordinated with the legal team on complex MSA and contracts with domestic & international governments, aerospace & defense companies, and nonprofit organizations. Single point of contact for all questions, scheduling, and documentation and data recording for a Senior Cybersecurity/ Aerospace and defense consultant. Single point of contact for all candidates/clients balancing tight deadlines and calendars of Presidents, CEOs, COOs, and BOD members. Averaged the highest candidate and client satisfaction, referrals, and repeat clients in one year for the six consultants in EZ DC office. Detailed record keeping of all external and internal meetings for each search modifying for client preferences.Presented a warm, professional, and courteous demeanor and encouraging team comradery in the face of all obstacles.

Arlington, Virginia, Us

Office Administration and Meeting Planning:Organized approach to meeting-heavy schedules while also maximizing principal preparedness leading to increased meeting of goals set by Board of Directors and top leadership. Scheduled successful, complex meetings, events, and trainings locally and nationally with topic experts, key organizations, and elected officials coordinating all aspects of catering, equipment rental, and space rental. Travel and events viewed with an intentional and advanced outlook to maximize time/effort while keeping cost down. Corporate Finance and Expense ReportsTeam oriented and collaborative method to collecting data and disseminating reports, proposals, and data in an accurate and timely manner. Ability to pivot quickly in response to world events, elections, and partner interest and respond in turn with new campaigns, communication cadences, and strategies.C-Suite SupportOptimized each day by providing both anticipatory and timely administrative support. Maintained smooth flow of information in and out of the office using strong interpersonal skills and using a high level of discretion to manage the confidential and sensitive nature of communications. Maintained cohesion through weekly review report to understand priorities, capture agendas, identify principal’s action items, and sync on goals. Model of excellence and professionalism in attire, demeanor, and attitude. Used calendar method to add intentional time and work blocks to allow for strategic and innovative progress.Handle Confidential InformationEmbodied exceptional confidentiality and careful communication practices to protect status and anonymity of 7- figure donors

San Jose, Ca, Us

Office Administration and Meeting Planning: Sophisticated coordination of crucial meetings (Bids, HR Town Hall, Department Head, Staff, Board of Directors, Employee Training, Customer Relations, and Conferences) to include travel, conference set-up, catering, works in coordination with IT to assure critical technology was in working order, creates and distributes pertinent material, developed presentations, and communicates with key departments and building management.C-Suite SupportSupport COO and VP with seamless, complex calendar and scheduling management, anticipate and account for every detail for all domestic and international travel, appointments and conferences, and act as office Concur Administrator.Corporate Finance and Expense ReportsPrioritized multiple reporting tasks including labor reports, monitoring and uploading job contracts, MSAs and supporting documents while decreasing lag time to make our division the second out of eight for the least number of aging contractsHandle Confidential Information: Discretely deal with financial and confidential information.

Office Administration and Budget Forecasts: Managed 4 properties valued over $1M each and located in 3 states, handling budget forecasting, tax reporting, lease negotiation, and general administrative assistance.Corporate Finance and Expense Reports: Organized financial data, which included monitoring accounts payable/accounts receivable, vendor information, and end-of-year revenues, as well as approving invoices and preparing expense reports.Health Insurance: Researched and compared insurance plans annually, ensuring best coverage for cost.Market Research and Databases: Handled multiple special projects at once, which included developing a task-tracking database, creating an online tenant portal, and conducting market research, continuously improving procedures to save time and money.Transition Management and Handle Confidential Information: Spearheaded transition to paperless office: researched document software security features and securely disposed of all hard copies in order to protect confidential materials.Contract Negotiation and Cost Savings: Negotiated with local veteran-owned businesses, leveraging president’s military history to secure 5% repair discount in exchange for exclusive contracts, which saved the company $5K annually.Executive Reporting: Prepared reports for the president related to tenant demographics, maintenance costs, taxes, and property values, providing recommendations on investment opportunities that led to a $625K (104%) revenue increase.

Budget Management and Social Media Communications: Managed limited budget of $200 annually to design comprehensive curriculum for 8 children 12–36 months old, leveraging social media to develop community support and satisfy diverse needs of board, parents, and children.Academic Administration and Financial Reporting: Tracked attendance, processed admission paperwork, and prepared budget reports, ensuring smooth operations.Template Creation: Researched, developed, and disseminated step-by-step lesson plans, providing templates to streamline future curriculum building.Confidentiality: Created secure cloud database and developed confidential labeling system for paperwork pending upload, protecting all confidential materials.Business Relationship Management: Coordinated with 3 local businesses and other program directors to connect resources that supported each child’s individual needs, providing meals, clothing, and physical activities to families in crisis.

Us

Department Budgeting: Managed annual $2.5M department budget, 30 personnel across 5 divisions, and 15 warehouses over 8 states.Executive Support and Executive Calendar Management: Reported directly to C-suite executives and president of company, which included apprising them of budget, sales, accounting, or IT issues; scheduling travel arrangements; and managing their tradeshow meeting calendars.Financial Reporting: Prepared confidential financial reports for president and vice presidents, provided annual budgets to accountant, and organized sales meetings for 33 employees, supporting the company’s financial health at all levels.Competition Research: Researched competitors and conducted market research, creating strategic business improvement plans.IT Service Management: Oversaw server maintenance, system updates, and troubleshooting for computers at headquarters and 15 satellite locations, ensuring smooth office operations.Business Process Improvement: Spearheaded transition to online banking and bill-paying system, saving 100+ hours of monthly billable time.Customer Relationship Management (CRM): Supervised creation of customer-relationship management (CRM) database with input from department heads, decreasing end-of-month closing time by 20% and increasing accuracy and efficiency of reports.Strategic Partnerships: Established in-person relationship with neighboring Dell Computers, securing contract with 5% repair discount.Vendor Management: Maintained close vendor relations, saving $2K annually on equipment purchase and repair.Database Design: Created database to more efficiently manage purchase and lease of all equipment, phone systems, data storage, warranties, and replacement equipment, totaling $500K in assets.Graphic Design and Web Design: Designed new logo and website with ability to transfer hits to Sales Department, increasing sales 12% in 1 year.

Event Planning: Planned 24+ successful fundraising events, coordinated logistics for prestigious meetings at exclusive clubs, and resolved conflicts between board and investors, reporting directly to the CEO, CFO, and president.

Sales Analysis: Provided support to upper management by analyzing sales, maintaining financial records, and distributing internal reports.

Oklahoma City, Ok, Us

Program Management: Managed 3 state-funded programs, $50K annual budget, and 50 staff, reporting department numbers directly to the chief executive officer (CEO) and chief financial officer (CFO). Created first Job Club for division, successfully placing 60% of participants in new careers.

Master'S Degree, Economics

Ba, Child Development