This position is primarily responsible for performing a variety of secretarial and clerical duties as directed by the Health Chief Operating Officer and Chief Executive Officer and assist with overall office coordination at the Ralston facility. creates and modifies filing and record keeping pertinent to the work of the Health Executive staff to insure availability of necessary information and confidentiality of the material; attend various Health team/committee meetings, records minutes and… Show more This position is primarily responsible for performing a variety of secretarial and clerical duties as directed by the Health Chief Operating Officer and Chief Executive Officer and assist with overall office coordination at the Ralston facility. creates and modifies filing and record keeping pertinent to the work of the Health Executive staff to insure availability of necessary information and confidentiality of the material; attend various Health team/committee meetings, records minutes and maintains an electronic filing system; assist with general office communication/correspondence, as assigned; collaborates with Program outreach coordinator for marketing campaigns at the direction of Health Executive staff; follows policies and procedures; maintains complete confidentiality and honors the privacy act and HIPPA in all site-related activities; develops and maintains computerized spreadsheets and databases to enter information and generate reports; produces revises, or refines formal presentation materials using presentation software; performs assigned duties with minimum amount of supervision; identifies problems and recommends/implements solutions; interprets and applies policies and procedures within limits of authority; use tact and discretion; interact with supervisors, officials, employees, and the general public; performs with attention to detail, works effectively despite interruptions and plans, organizes and prioritizes work; travels to various office sites as needed and other duties assigned by Health Executive Team Show less

With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational and financial management of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues… Show more With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational and financial management of the accredited/non-accredited residency/fellowship training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects. Performs other duties as assigned by the Program Director. Show less

Administrative support for The Clinical Research Center, work closely with Director of Clinical Research Operations, Clinical Research Manager, and clinical research team. Varied human resource responsibilities to including create job descriptions, create requisitions to post in the Jobs @ system, processing in new employees, background checks, organize applications, set up interviews, reference check forms: new hire forms, computer access, building access, set up new hire orientation, ID… Show more Administrative support for The Clinical Research Center, work closely with Director of Clinical Research Operations, Clinical Research Manager, and clinical research team. Varied human resource responsibilities to including create job descriptions, create requisitions to post in the Jobs @ system, processing in new employees, background checks, organize applications, set up interviews, reference check forms: new hire forms, computer access, building access, set up new hire orientation, ID cards. Maintain calendars, schedule, and coordinate meetings for Director of Clinical Research Operations. Special events and travel to include responding to request for meetings for the Clinical Research team. Contact outside organizations and their representative, assist with organizing workshops, seminars, presentations, Travel arrangements, meetings, make hotels/transportation reservations. Process and track travel and supply expenses, inside and outside of University system. Create travel authorization and Travel Expense Reports for Director of Clinical Research Operations team as needed in Concur/SAP. Reimbursement for Travel and Clinical Research department in Concur/SAP. Type meeting minutes and agenda, compose and/or prepare correspondence from draft, and complete routine communications. Provide ongoing project assistance and as requested preparation/submission of various reports, etc. Handle the UMNC HIPPA Guidelines Compliance, Blood borne Pathogens Training, Safety Compliance and any other compliance needed to work on UNMC campus. Organize internal funding programs, making list and sorting grant applications, call reviewers, copy grants, and send out. Promote Activities – work with Public Affairs for UNMC today entries. Responsible for providing support for committee meetings, working with financial accounting for various research accounts. Invoicing for clinical trials. Update department staff information for campus wide directory. Show less

Administrative support for the Faculty of Trauma/Critical Care Surgery/Acute Care/Emergency General Surgery, excellent interpersonal/communication skills, and independent judgment. Administrative assistance in the planning/organizing, administering and monitoring daily administrative operational activities/office services, financial assistance and project management of multiple faculty, which consist of 3 Physicians and 9 Mid- Levels. Reappointments of both physicians and mid-levels… Show more Administrative support for the Faculty of Trauma/Critical Care Surgery/Acute Care/Emergency General Surgery, excellent interpersonal/communication skills, and independent judgment. Administrative assistance in the planning/organizing, administering and monitoring daily administrative operational activities/office services, financial assistance and project management of multiple faculty, which consist of 3 Physicians and 9 Mid- Levels. Reappointments of both physicians and mid-levels, credentialing. CME/Expense tracking, Initiative, resourcefulness, writing/problem-solving skills, organizing and independently prioritizing work. Procedures and systems, ensures the orderly and timely administrative operational flow through the office. Planning/Organization, professionalism, communication, both oral and written, Dependability/initiative, customer service, Transcription, Presentation Coordination/Assistance, Project tracking/Date Monitoring, Research/Queries, scheduling/coordination meeting & functions, Liaison, assist in creating/coordinating call schedule, assisted in coordination of M3 & M4 training , form processing, filing, special projects, travel coordination/arrangement of flights, transportation/lodging/itineraries, conference scheduling, holder of P-Card(purchasing card for the Trauma Division with the University of Nebraska Medical Center), dictation, clerical, correspondence, handling/distribution of mail, referrals/scheduling patients(high volume calls), and other telephone duties Show less

Detailed orientated, organization skills are excellent, answering multi-phone lines, medicalterminology, scheduling all cases in OR, coordinate and schedule appointments, tests, & radiological procedures for 12 Physicians and 1 Mid-level. Obtaining information: referrals, authorizations with insurance companies for surgical, radiology, and visits. Proficient in all office equipment, knowledge of Microsoft programs and OneChart/Epic, Centricity/Carecast system, Lotus notes, and SAP.