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Integrative Medicine Program (IM) - Program CoordinatorSupports and assists Program Manager in the strategic planning and development of the IM program including, but not limited to:Web site content management for departmental internal and external Web sites using RhythmyxTraining for on-boarding of department faculty and staffAnnual staff training of internship and graduate student processesTraining of staff on Web site navigationAssists in the design of program evaluation & assessment tools and provides analysis to ManagerAssists Manager in budget planning Conducts presentations to healthcare professionals and students regarding IM programConference planning, logistics and executionCollaborates with other departments to share expenses for special events speakers Collaborates with outside academic and community organizations to promote institutional educational initiativesCompletes and submits CME and other continuing education applications (nursing and social work) for monthly IM CIM Course and Lecture SeriesCoordinates logistics and annual calendars for rotation of 3rd year Baylor medical student collaborationResearches and recruits national and international speakers, processes paperwork and handles logistics for IM program monthly lecture series and special lecturesManages medical education including internships and fellowships for national and international students Disseminates educational materials throughout the institution and externally and participates in exhibits and health fairsRecruits and processes paperwork for bi-annual observer program Updates institutional calendar to reflect program offeringsCompletes process maps for IM programsMaintains filing system for program offeringsFelicia Webber Stephens

Integrative Medicine Program - Senior Administrative Assistant Supported Program Manager and Program Coordinator with various projects including:Worked closely with managers on budgetary issues to ensure successful expenditure managementReconciled and monitored monthly expenses of 15 cost centersReconciled and managed departmental credit cardAssisted with preparation of annual budgetHandled logistics for meetings and lectures (including securing location, setting up displays and materials for exhibits and ordering food)Coordinated CME and CNE for lecture seriesDepartmental timekeeper using KronosCompiled research on possible future lecture series speakersHandled marketing for educational eventsCompleted employee travel arrangements and composed expense reportsMaintained filing system for programsScheduled meetings and maintained manager’s calendarObtained and disseminated minutes for staff meetingsAssisted manager in all project needsProcessed applications for interns

Integrative Medicine Program - Administrative Assistant Supported Program Manager and Program Coordinator with various projects including:Tracked budget and completed spending reports for Sr. AA for the reconciliation processPrepared check requests, purchase orders and work orders requests for departmentMaintained inventoryAssisted with logistics for meetings and lectures (including ordering food, securing location, and setting up displays)Completed employee travel arrangements and composed expense reportsMaintained filing system for programsPrepared agendas for all meetingsObtained and disseminated minutes for staff meetingsMaintained Web site by adding information and making sure it remained currentAssisted manager in all project needsDistributed marketing materials to various departments monthly

Compiled and distributed materials to distribution listsAssisted in the preparation of materials for Web siteResearched and retrieved information for potential speakers for conferencesUpdated Web sitePrepared check requests and work ordersMaintained inventoryGathered and maintained database for literature searchesScheduled meetingsAssisted with oversight of budgetary needs

Served as Office Manager - supervised work for 2 clerks and 1 receptionistPerformed formal trainings for clerical employeesDeveloped various forms and processesPrepared all goods receipts for incoming merchandiseEntered payroll for over 50 employeesServed as PeopleSoft point person for 26 schoolsCreated supplemental checks for catering and other servicesSubmitted contracts and payments for consultantsServed as the Benefits Coordinator conducting annual in-services to 26 school representatives