Virtual Executive Assistant
Office Administration • Managed office facility, ensuring a clean, safe, and well-organized workspace. • Was the point of contact for vendors, service providers and building management for housekeeping and security requests and compliance matters. • Managed office supplies and I.T. equipment including purchasing, deployment, inventory, maintenance and disposal. • Handled meeting room set-up and bookings to optimize room utilization. • Monitored expenses and… Show more Office Administration • Managed office facility, ensuring a clean, safe, and well-organized workspace. • Was the point of contact for vendors, service providers and building management for housekeeping and security requests and compliance matters. • Managed office supplies and I.T. equipment including purchasing, deployment, inventory, maintenance and disposal. • Handled meeting room set-up and bookings to optimize room utilization. • Monitored expenses and maintained budgets. • Coordinated for and arranged office activities and events like client dinners and year-end party. • Coordinated employee training sessions and workshops particularly the ones specific to Real Estate and latest property developments.HR Tasks • Created and managed recruitment posts on the company's social media accounts and online job portals. • Conducted candidate screening, shortlisting for Hiring Manager's interviews, and extended job offers. • Managed employee life cycle processes from onboarding, probation, confirmation, to separation including exit interviews. • Created, communicated, and updated the company's Code of Conduct. • Prepared memos, notice letters, invoices, statements and other documents. • Developed a Rewards & Recognition program for non-manager employees to address productivity and attendance issues. • Addressed employees concerns while promoting a positive workplace culture and morale. • Maintained accurate and up-to-date employee records. • Managed the preparation of salary and issuing of employment certificates • Implemented and managed performance appraisal process.Executive Assistant Tasks • Handled basic calendar management for the Managing Director. • Answered and directed telephone calls. • Arranged schedules, meetings and appointments. • Arranged travel and booking accommodations. • Was given occasional oversight to coordinate teams and resources for projects. Show less
