Mindy Huffman Email & Phone Number

North Carolina, United States

Raleigh, North Carolina, United States

• Collaborate with Contracting Officer to review contracts and modifications to ensure accuracyo Prepare contract documents for Contracting Officer review including NDAs, Teaming & Consulting Agreements, Task Orders & mods; ensure accuracy of contractual documentso Review RFPs, contract mods, and awarded task orders o Administer contracts and task orders; review standard terms and conditions, file contractual documentso Maintain and update Company's Procurement and Contracts policies and procedures as neededo Maintain templates for subcontracts, NDAs, and teaming & consulting agreementso Track contract and project summaries, progress, deadlines and close out, contract expenses, funds, budgets, limitation of funds and incremental fundingo Maintain contract status database of all contracts, task orders & subcontractso Monitor, track, and project funding burn rates and report results to Contracting Officer & Project Managers, maintain project trackers in MS Excel, daily or as neededo Provide financial reporting and metrics to Contracting Officer & Program Management Director for monthly reporting to Government• Collaborate with the Program Management Director & Project Managers in the planning, execution, and implementation of projects• Set up and maintain Project Controls in Deltek Business Intelligence Analytics, Smartsheet Dashboard, & SharePoint Site to include real time workflows, forms, reports, links, Project Portals, and reporting metrics• Collaborate with Business Development in the planning and execution of proposals

Raleigh, North Carolina

• Budgeting and project controls for University's largest ever cost contract, LAS IDIQ contract, managing DoD task orders, CLINs, contract funds, costs, budgets, projections, and forecasts• Maintained templates and prepared contract documents for the Contracting Officer that included subcontracts, contract mods, NDAs, agreements, and standard terms and conditions• Prepared RFPs and proposals for review by Contracting Officer and issuance• Provided financial reporting and metrics to Program Manager for monthly reporting to Government• Managed all LAS financial activities including authorizations, reimbursements, invoicing, purchasing, accounts payable and receivables, and purchase card reconciliation• Developed and maintained procedures for project management and contracts processes• Designed, updated, and maintained the external and internal websites• Scheduled and set up meetings and web conferences• Administered the faculty and industry partners database & LAS event planning• Managed HR activities for all interns and on-boarding for Government employees

Research Triangle Park, North Carolina

•Scheduling and reporting for Windows 7 migration on all computers for corporation

Cary, North Carolina

•Coordination and training of new software to internal clients world wide •Development, maintenance, and training of SharePoint sites to internal clients, external clients and subcontractors •Development, maintenance, and enhancements of Access databases for Construction Management •Assisted in the formatting, production, and distribution of complex documents including Specifications, Drawings, Technical Reports, Master Plans, Proposals, and Presentations •Administration of multiple projects requiring frequent independent judgment involving all phases of project execution, bidding, Construction Management, and project closeout •Played a significant role in developing, administering, and communicating project-related policies and procedures •Electronic filing

Clayton, North Carolina

•Web site design and development •Web site maintenance and enhancements

Smithfield, North Carolina

•Self-Training on new online yearbook•Coordinate, provide instructions, and train staff on selecting and editing photos, and placing the orders for Portrait Packages on Student/Family Photo Shoot days•Web site setup which includes staff member setup, ad sales tracking, overall design, and layout•Coordinate and provide instructions on Photo Submission to the web site•Design ads in Publisher and upload to the web site•Edit photos•Train staff in website operations•Coordinate duties to staff and make sure deadlines are met•Design and complete Table of Contents, Cover Pages, Senior Pages, and Ad pages •Edit, Approve, and Submit final pages for printing

Raleigh, North Carolina

•Provide comprehensive support for executive-level staff including scheduling meetings, developing presentations, coordinating travel, and effectively managing all essential tasks •Web site development, maintenance, and enhancements •Newsletter development, design, and edits •Development, maintenance, and enhancements of Access databases for the Sales and Marketing department and the HR department •Trained staff in computer-system setup, operations and various types of hardware and software •Desktop Publishing for Sales/Marketing, Training, and HR departments •Computer Hardware, Software and Network Printer support for entire market •Scheduled full-time job applicants and coordinated applicant testing and pre-employment physicals •Trained staff in computer-system setup, operations and various types of hardware and software •Computer Hardware, Software and Network Printer support for entire market •General office support

Research Triangle Park, North Carolina

•Answer multi-line telephone for corporate office •Data Entry •General office support

Clayton, North Carolina

•Performed reviews and edits on qualification protocols for pharmaceutical production systems and equipment •Compiled data for protocols in execution status •Prepared Standard Operating Procedure format

Cary, North Carolina

•Support for executive-level staff including scheduling meetings, developing presentations, coordinating travel and company events, and preparing expense reports and credit card/bank reconciliations, and collecting and processing Accounts Payable and Accounts Receivable. •Maintained and prepared Standard Operating Procedures •Collected data for inventory control and prepared monthly reports •Maintained and prepared Capital Expenses •Processed purchasing requisitions, prepared purchase orders and ordered supplies, pharmaceutical equipment, uniforms, etc. •Assisted Human Resources Manager with temporary production personnel •Received Customer Service training and experience and cGMP (current Good Manufacturing Practices) training and experience •Administration of the Opportunity for Improvement database and the North Carolina Operations Goals & Measures database •Participated in weekly Site Team Meetings and the North Carolina Communications Team •Coordinated “Achieving Excellence for Customers” training locations and schedules •Contributing editor to the company newsletter and submitted the Opportunity For Improvement highlights article monthly •Primary Customer contact for pharmaceutical, medical, and cosmetic customers on awareness of open orders, status against due dates and forecast of future orders. •Processed sales samples, inventory, invoices, credit memos, and work orders in the Symix Operating System. Also assisted in collecting sales and forecast information as required •Coordinated company events for customers including an annual Golf Tournament, Rex Classic, Brookhill Steeplechase, etc. •Prepared for a first time ISO 9002 audit and received a successful certification