Hugh Walker Jr Email & Phone Number

Houston, Texas Area

Supervisory Administrative Officer for the Texas Coastal Ecological Services Field Office and Corpus Christi Ecological Services Field OfficeServes as focal point for all tasks and activities dealing with budget formulation, budget execution, budget monitoring of $2.5M annual field office budget, and tracking end of year closeout activitiesPersonally perform and direct the acquisition of necessary supplies, equipment, and construction to meet the station needsEnsure that purchases are in accordance with Federal procurement regulations and within delegated authority and provide support for six station biologists working with government Grants and cooperative agreementsServe as the primary administrative resource on administrative issues for station managers and staffDevelop and maintain office Standard Operating ProceduresProvide advice and guidance to one field office supervisor and field office employees on regulations, policies, and procedures related to human resources managementPrepares or directs the preparation of pertinent Human Resources forms and documentsInitiate, verify and monitor electronic personnel action requests, concurrence and/or authorizations and associated back-up documents are submitted accurately and in a timely manner to Human ResourcesKeep field office staff updated on availability of training coursesResponsible for the timely and efficient planning, staging, timing, and execution of a wide range and variety of general administrative services, including but not limited to; computer installation, configuration, and maintenance and serving as the back-up office automation coordinator; telecommunication functions; space requests; building maintenance; telephone service; property utilization, survey and disposal; files, mail, and records management; travel back-up, time-keeping back-up, and other administrative functions as requiredProvide leadership for two office assistants who perform a wide variety of and administrative support.

Illinois & Iowa Ecological Services Field Office

Serves as focal point for all tasks and activities dealing with budget formulation, budget execution, budget monitoring of $1.2M annual field office budget, and tracking end of year closeout activitiesPersonally perform and direct the acquisition of necessary supplies, equipment, and construction to meet the station needsEnsure that purchases are in accordance with Federal procurement regulations and within delegated authority and provide support for six station biologists working with government Grants and cooperative agreementsServe as the primary administrative resource on administrative issues for station managers and staffDevelop and maintain office Standard Operating ProceduresProvide advice and guidance to one field office supervisor and eight field office employees on regulations, policies, and procedures related to human resources managementPrepares or directs the preparation of pertinent Human Resources forms and documentsVerify and monitor electronic personnel action requests, concurrence and/or authorizations and associated back-up documents are submitted accurately and in a timely manner to Human ResourcesKeep field office staff updated on availability of training coursesResponsible for the timely and efficient planning, staging, timing, and execution of a wide range and variety of general administrative services, including but not limited to; computer installation, configuration, and maintenance and serving as the back-up office automation coordinator; telecommunication functions; space requests; building maintenance; telephone service; property utilization, survey and disposal; files, mail, and records management; travel back-up, time-keeping back-up, and other administrative functions as requiredProvide leadership to one office automation assistant who performs clerical administrative support

Prepare/review over 20 budgets for water resource projects with project chiefs and senior managersMonitor expenditures of projects to ensure accuracyMaintain internal expenditure reports for analysis by senior management staff and project chiefs using Microsoft Excel 10Enter financial transactions into Financial Business Management System (FBMS), Budget and Scientific Information System + (BASIS+)Process journal voucher entries in financial systemEnter and reconcile government bankcard transactionsProcess weekly fleet fuel journal voucher entryProcess monthly utilitiy payments for satellite officeEnsure timely payments of bills and bank cards chargesAudit mileage/fuel for owned and leased vehiclesReview and certify Reimbursable Agreements report for accuracy and completenessReview and certify Undelivered Orders report for accuracy and completenessReview and certify Outstanding Down Payment Requests (DPR's) from customersAnswer and research questions via email or phoneMaintain cost center financial records according to federal records requirementsMaintain and archive confidential records management system

Managed multi-line phone system and routed calls to appropriate personnelAccurately recorded and transcribed the minutes of management meetings and all employee meetingsScheduled and coordinated meetings, appointments and events for director, which includes travel and lodging arrangementsOversaw New Mexico Water Science Center Data Rescue project including the organization of official correspondence/documents as well as training 2 college studentsReviewed technical papers and drafted publications for accuracyReceived, sorted and delivered incoming mail as well as scheduling delivery of outgoing packages/letters

Multidisciplinary Studies, Business Analysis

Activities and Societies: Member of Beta Gamma Sigma Honor Society Graduated May 2013

Bba, Accounting

Activities and Societies: Member of Golden Key International Honour Society Transferred to University of Oklahoma Price College of Business

Associate Of Arts, Pre-Management

Activities and Societies: Member of Phi Theta Kappa Honor Society