Huma Khalid Email & Phone Number

Dubai, United Arab Emirates

 Creating contracts, management papers, purchase orders and letter of award (LOA). Negotiating terms and managing contracts to ensure favorable conditions and compliance with agreements. Making the records for client and suppliers, invoicing and follow-up for the payments. Coordinating the procurement of goods and services, ensuring timely and cost-effective purchasing. Identification, evaluation, and selecting the suppliers that meet the organization’s needs for quality, price, and reliability. Managing and monitoring the procurement budgets to align purchases with financial constraints and objectives. Ensuring all procured items meet required quality standards and addressing any non-compliance issues. Monitoring inventory levels to avoid overstocking or shortages and plan for future procurement needs. Ensuring that all procurement activities comply with legal, regulatory, and organizational requirements. Preparing detailed reports on procurement activities, costs, and savings, and analyzing data for improvements. Promoting sustainable procurement practices and ensuring ethical sourcing in alignment with CSR goals. Arranging material delivery as per client instructions. Updating order register as (Order approvals, LPO receiving, Order Cancellations & updating team with an internal mail). Preparing quotes and sending them to clients, ensuring accuracy and promptness. Preparing All Work Done (AWD) reports for Annual Maintenance Contracts (AMCs) to document completed tasks. Updating Operations on when and where to deliver materials once payment is confirmed by accounts. Uploading invoices on client portals to ensure proper documentation and facilitate payment processing. Following up on invoices and payments with clients to ensure financial obligations are met.

Lahore, Punjab, Pakistan

 Finding potential suppliers and procuring the materials used in goods. Handling the production flow and analyzing the quality of products used in items. Reporting each step to the higher management for maintaining the flow of production smooth. Planning with merchandising and PPC team to complete the upcoming order from customers on time. Fulfilling the raised shortfall demands and making them in-house on priority using oracle IMS and ERP software. Monitored the stocked inventory and control wastage according to the company policies. Solved the invoices GRN issues by coordinating with inventory store team for making payment of vendors on time. Performed proper inventory receiving and inventory control activities per company guidelines. Monitored suppliers to ensure that they efficiently and effectively provide needed goods or services within budgetary limits. Maintained accounting records for select financial statement areas and assisted with various recurring and month -end accounting functions directed toward the processing of all transactions. Represented the organization by maintaining a professional dealership with client and providing excellent customer service. I was responsible to find potential supplier, comparing with other goods, handling the production flow using oracle( IMS, ERP) software. Solving the invoices discrepancies to make payment on time. Maintaining good relationship with suppliers. Monitoring the inventory supply and control wastage.

Lahore, Punjab, Pakistan

 Managed the recruiting process for all new hires, onboarding, benefits management, and exit processes, trained employees on integrated HRIS management systems, policies, and adverse actions, and managed & conducted team training. Performed timekeeping of employees' attendance records including leave applications updating of HRMS and ensuring the accuracy of data for the correct preparation of salary deduction reports. Coordinated phone and in-person meetings to review all employee complaints and concerns and ensured workplace quality while overseeing current conditions for all employees. Developed and implemented proactive and creative recruitment and retention strategies to ensure maintenance of staffing levels needed to provide high-quality customer service. Responsible for Recruitment Procedures, Documentation, HR Module, Visa Monitoring & Coordination. Involved in effective development, coordination, and presentation of training programs for all employees.