Muhammad Arshad Email & Phone Number

Kuwait

Provide administrative support to Management, Development, Acquisition, and asset management teams.Manage multiple investment professionals' calendars, support internal and external meetings through internal communication and scheduling.Produce meeting and engagement materials, represent and be the tip of the spear representing the team externally with outside parties and organizations.Coordinate and calendaring of internal functional department and committee meetings. Compile reports, articles, and other information to assist with pre and post meeting preparation.Creates, manages, and maintains paperwork in updated and organized paper/electronic files, as well as additional client, portfolios and investment files as needed.Maintains the office's databases and data storage systems through data entry and filing procedures. Ensures that property & Investment files are up to date and accurate.Responds to external and internal constituent inquiries and/or refer them to the appropriate staff person for a related response or engagement. Process accounts payable for stakeholders accurately and on time, coordinates with HR & finance team for the payrollsFormulate, manage and maintain paperwork in paper/electronic files’; update and organize; as well as create additional customer files as needed. Produce and distribute new certificates, new investment letters, and general customer investment information material.Maintain office’s databases and data storage systems through data entry and data filing protocols. Monitor current and accurate certificate of property Insurance filesPrepare and expedite individual correspondence and/or bulk mailing projects, as well as business material and products to be used in marketing and communication efforts.Perform general support tasks, such as collating, transcribing, organizing, creating documents, information, presentation/binders elements, meeting logistics and hosting, etc. in support of office operations.

Kuwait Cancer Center Project, Lfho Project (Multiple Projects In Kuwait)

Serve as the primary point of contact for all Document Control-related processes and activities utilizing AutoPRO as an EDMS.Assist in the development and implementation of all Project document control and records management procedures, including: Prior to submission, perform quality checks on all submissions.Maintain accurate records of all incoming and outgoing communication and correspondence. Creates, monitors, updates, and maintains tracking matrix and document registry for incoming, outgoing, emails received, transmittals, and information requests.Distribution of documents to appropriate individuals or organizations as per the management instruction or as needed. Progress reporting on the status of the document / maintaining KPIs (Key Performance Indicators).Provide overdue pending document reports to follow-up with Client / Contractors / subcontractors. Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work,Collaboration with project teams to produce internal deliverables distribution lists. Archiving of project records in accordance with Project Deliverables Retention StandardTo participate in development and subsequent compliance of all Project document control and records management procedures including: Performing quality checks on submissions (drawings, specifications, reports, studies, etc.) prior to submittal.Perform record keeping of all incoming and outgoing communication and correspondences. Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.Preparing reports (weekly, monthly) for client & management.Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.

Kuwait

Preparing all forms of communication to provide information to supervisors, peers, subordinates, and other Departments.Documenting and recording information, keeping files, processing all paperwork, and performing day-to-day administrative tasks.Planning, directing and coordinating all accounting operational functions. Monitoring the project’s progress to ensure that it is progressing according to schedule and budget, while identifying possible problems that may occur in the future.Creating, updating, and maintaining all correspondence, procedure, and other document logs. Create project progress reports and make recommendations for ways to improve the project's progress.Comparing ongoing project activities with the project management plan and project performance baseline. Overseeing the overall HR Administration operations. Respond to internal and external HR related inquiries or requests and provide assistance.Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.)Working with the Remuneration department to implement the Company Pay Review / Department Salary Upgrades. Ensuring that new hires, temporary workers, transfers, promotions, and terminations are processed correctly.Preparing all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other Departments.Documenting / recording information, maintaining files, processing all paper work, and performing day to day administrative tasks.Preparing, Updating and Maintaining all Logs for Correspondence, Procedures and other DocumentLeading the overall operations of HR Administration. Implementing Company Pay Review / Department salary upgrades in conjunction with Remuneration department.Ensuring the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.

The Avenues Project, Al-Razi Hospital Expansion Project, Kuwait (Multiple Projects In Kuwait)

Using PCM & ArCmate as an EDMS, keep records of all Engineering documents (calculation notes, GA drawings, fabrication drawings, RFIs, MTOs, and Engineering generated documents).Maintain an auditable trail of incoming and outgoing documentation on projects assigned to sections by using company and QA/QC procedures and systems, both manually and electronically, as well as copying and printing.Serve as the primary point of contact for all Document Control-related processes and activities. Participate in the development and subsequent implementation of all Project document control and records management procedures, including performing quality checks on submissions prior to submission.Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc.). Monitoring the flow of documents in accordance with Company policy.Coordinate the activities of Document Control, including archiving, filing, and distribution of documents, tracking and validating activities and report on document review progress using PCM, ArcMate, Econex as EDMS.Create detailed bilingual (Arabic and English) documentations of business systems, functional specifications, training manuals, top management presentations, work instructions and standard operating procedures manuals.Design and map cross-functional business processes under the direction of the superior(s). Maintain control records to verify completeness and accuracy of data.Maintain records of all Engineering documents (calculation notes, GA drawing, fabrication drawing, RFI’s, MTO’s and Engineering generated documents), Organize Engineering documents.Provide an editable trail of incoming and out coming documentation on projects assigned to the sections using the company and QA/QC procedures and systems both manually and or/ electronically, copying and printing

Kuwait

Processing, typing, editing, and formatting reports and documents. Filing documents, as well as entering data and maintaining databases. Liaising with internal departments and communicating with the public.Drafting of Contracts (Arabic, English) for all Customers (new, Renew). Preparation and managing of Quotations, letters, memos for maintenance contract and replacement of Parts.Making of Memos and other Internal & External Letters. Coordination with Customers about their Contracts and Payments. Submission of Annual & Monthly accounts statements to client for collection of payment. Price fixing of products and approval of quotation.Monitors and coordinates assigned department activities (e.g., attendance accounting and record keeping) and ensures compliance with established financial, legal and/or administrative requirements. Prepares written materials (e.g., reports, memos, letters, and presentations).Processes documents and materials for the purpose of disseminating information to appropriate parties. Processing the purchase orders, after a detailed study of quotation received, with respect to price, quality of product, after sales service, availability of product and credibility of the vendor.Taking care daily employee's attendance and making of salaries and forward to accounts department. Review Contract Documents and determine the discrepancies / conflicts between the documentsCoordination with Customers about their Contracts and Payments. Submission of Annual & Monthly accounts statements to client for collection of payment. Price fixing of products and approval of quotation.Reports, Replacement of Parts Reports, Routine Checkup Reports and Site checkup reports). Follow up the daily work reports, labors, equipments in inspection request records.Review Contract Documents and determine the discrepancies / conflicts between the documents. Attending telephone Calls and Coordination with customer regarding their contracts and payments.

Bachelor Of Science In Business Administration, Business Administration, Management And Operations, B+

Activities and Societies: Bachelor of Science in Business Administration and ManagementBachelor of Business Administration and Management

Diploma In Project Administration And Management, Project Administration And Management, B

Diploma In Pmc - Primavera Contract Management System, Primavera Contract Management System, B

Activities and Societies: Diploma in PMC - Primavera Contract Management System from PromaStar Kuwait

Diploma Of Micro Soft Office Packages (Private Course), Mmicrosoft Office, A+

Programming And Scheduling - Primavera P6, Primavera P6, C

Activities and Societies: Diploma of Programming and Scheduling - Primavera P6 from Green International KuwaitDiploma of Programming.

Autocad & Drafting, Autocad And Drafting, A+

Bachelor Of Business Administration - Bba, Business Administration, Management And Operations