Personal Assistance and Administrative Tasks:▪️ Assist the CEO with property investment research in Portugal, including liaising with lawyers, real estate agents, and banks.▪️ Organize files, manage documents, perform data entry, and maintain databases.▪️ Manage the CEO's calendar, scheduling appointments and events.▪️ Prepare contracts for legal review.▪️ Manage rental properties and draft long-term lease contracts for tenants.Basic bookkeeping Tasks:▪️ Record financial transactions.▪️ Manage accounts payable and receivable.▪️ Perform bank reconciliations.▪️ Track expenses and maintain financial records.▪️ File and organize financial documents.Marketing Research and Social Media:▪️ Conduct market research to gather information and identify high-yield properties (immediate sale, long-listed, off-market, legal challenges).▪️ Create a unified visual identity for the company, including logos and business cards.▪️ Manage the company’s social media platforms and online presence.Meetings and Reporting:▪️ Attend weekly progress meetings with the CEO and the team.▪️ Complete additional assigned tasks as needed.

▪️ Coordinate shipments from dropshippers and fulfillment centers for timely delivery.▪️ Create a shipment tracker to monitor orders and confirm receipt.▪️ Prepare shipping documents, including Delivery Notes and Commercial Invoices.▪️ Follow up on deliveries and manage inventory levels.▪️ Ensure customs compliance and assist with free trade agreement calculations.▪️ Provide freight cost estimates from various couriers.▪️ Collaborate with management on revenue growth and process improvements.▪️ Assist with content uploads, marketing research, and IT support as needed.

▪️ Coordinate with suppliers on product specifications and RFQs.▪️ Negotiate terms for availability, lead times, and discounts.▪️ Prepare price comparison sheets for management.▪️ Process purchase requests, manage shipments, and oversee deliveries.▪️ Liaise with couriers for import transactions.▪️ Coordinate with brokers on customs processing & aid with VAT exemption applications.▪️ Ensure timely delivery of shipments to clients.▪️ Develop a Google Sheet tracker & form generator for Purchasing, Inventory, & Admin.

▪️ Improve and monitor processes.▪️ Schedule pickups and deliveries.▪️ Oversee vehicle and equipment maintenance.▪️ Monitor inventory movement.▪️ Coordinate with management on inventory and budget.▪️ Verify Material Requisitions.▪️ Prepare price comparison sheets.▪️ Request Weekly Logistics Cash Fund budget.▪️ Liquidate expenses for accounting.