Roles and ResponsibilitiesOffice/Operations Management Program management - Organizing Team events (All Hands Meeting, Coffee Corner meeting, BWN Session, Manager Meetings)Working on PPTs, videos & ReportsWorking on TV content and work with IT TeamSeating data - GRF teamCreating DLsCoordinating for New hire orientation session Booking meeting rooms/venues for the team activitiesAssisting Site Lead on timely requirement – Managing calendar, scheduling the meetings for leadersCoordinating with the vendor for bulk ordering of co-operate gifts for employees (Site & Team Level)Coordinating with employee engagement team for all the site activities Resolving the facility concerns and regular meetings with facility team for updating the feedback.Raising the event request/ facility direct tickets for the larger events. (Coordinating with IT and Facility)Vendor Management/ Recruitment/C-User process:End-to-end recruitment life cycleShare the requirement and JDs with Global Strategic SupplierCoordinate with supplier and managers for shortlisting the profiles and scheduling interviews across SF teamOnboarding process – SOW draft review (Rate, E level, Project)Get the SOW draft reviewed by GPOShare the SOW to supplier for their finance signatureShare the SOW to GPO and Finance for counter signatureRaise new/extension WO/SOW in Fieldglass and follow-up on the approval process (SF, SPM Cloud Ops., AL Hijri, and CTO team)Raise Laptop requestIT to configure their laptopsWork on C-User reports as and when required by Soumya/RajaExit C-user formalities - Close the WO/SOW in Fieldglass, raise a ticket for laptop, ID card & RSA Token submission Update C-users list with GPS team for their ID card accessC-User access card approval on quarterly basis.Travel Management (When Req.)Organize travel of manager incl. flight booking, travel expensesCoordinating for the Invitation letter, Visa formalities, Forex, Matrix card, Hotel booking, Transport etc

International/Domestic Travel Management• International Travel Arrangements for EPIL, ESP & SEC staffs (Travel & Accommodation)• VISA formalities for EPIL, ESP & SEC staffs• Coordinating for invitation letters from Japan & Singapore for processing the visas• Coordinate for Cab Arrangements for local market visit in India for ESP & SEC staffs• FOREX formalities for EPIL• Travel Insurance formalities for EPIL• Verifying & processing bills related to Travel arrangements for EPIL• Other related guidance such as Forex, Insurance, and TicketingLeave Management: -• Leave Data updation for EPIL & Epson Contract staff & support staff for online updation• Collect region wise leave data from PAN India and update the manual leave sheet for both EPIL & Epson Contract staff.Online EMPLOYEE database updation:• Online employee record updation/management• Polls on Intranet• Online database updation & HR activity updates on intranet / HRMS• Employee record creation on HRMS, CMS & Address book updation.• Coordinate with HRMS support team for HRMS issues.• Post Survey’s & photo updates on intranet / HRMS.• Yearly calendar updation on HRMS for PAN India • Yearly Public Holiday updation on HRMS for PAN IndiaRecruitment: - End-to-end recruitment life cycle• Recruitment for EPIL & Team Lease/Timely Recruitment support for vacant & Fresh positions• Coordinate for complete recruitment activity from sending JD• Follow up with line managers for short listed candidates and coordinating with the consultants to scheduling interviews as per the interviewer’s convenience• Maintaining agreements of consultants• Scheduling interview till candidate selection with consultantsHR Admin Activities • Petty Cash Mgmt. / Timely cash disbursement & report submission to accounts• Submit Petty cash closure report to accounts every fortnight (Month end)• Submit Petty cash closure report to accounts with necessary Count & Cash Certificates every quarterlyTraining and development

HR Professional Business Administration, Operations and Accounts