Ibrahim Abu Sultan Email & Phone Number

Dubai, United Arab Emirates

- Initiated and managed the IPC (Interim Payment Certificate) process for Project Connect, ensuring the timely and accurate approval of payments by liaising closely with the Project Management Team (PMT) and Finance departments.- Oversaw the entire document management lifecycle, from the creation and distribution to the archiving of all technical and procedural documents, ensuring adherence to company and client standards.- Developed comprehensive procedures for electronic document control, increasing efficiency and minimizing errors. This included implementing best practices for file organization and accessibility.- Acted as a central point of contact for coordinating with consultants, contractors, and subcontractors, ensuring efficient communication and resolving any documentation-related issues.- Maintained and regularly updated key project directories, including staff and stakeholder lists, to ensure accurate and effective communication.- Monitored PMT processes and implemented corrective actions when necessary to maintain project momentum and compliance.- Managed all deliverables, including progress reports, dashboards, payments, and variation orders, and ensured deadlines were met without compromising quality.

Dubai, United Arab Emirates

- Led a team responsible for the certification and documentation of inspection processes, ensuring compliance with Dubai Municipality regulations and project-specific requirements.- Supervised the preparation and submission of daily inspection reports, raising Requests for Inspection (RFIs) for all disciplines and tracking non-conformities (NCRs) for resolution.- Managed the implementation and maintenance of the ATLAS operating system, facilitating seamless data entry and retrieval for project documentation.- Coordinated with clients for auditing activities, preparing all necessary documentation and ensuring audit readiness at all times.- Developed and maintained an organized filing system for both physical and electronic documents, adhering to ISO standards and contract specifications.- Acted as the primary liaison between project teams and external auditors, ensuring all documentation met compliance standards and audit requirements.

Dubai, United Arab Emirates

- Managed documentation for the Opera House project, overseeing the submission, review, and distribution of documents in line with project specifications.- Managed the end-to-end documentation process, ensuring all internal and external documents were properly reviewed, approved, and logged.- Coordinated drawing submissions with consultants and ensured the timely distribution of design documents to relevant stakeholders.- Maintained a detailed and up-to-date document register, tracking the status of critical documents and following up on any pending issues.- Played a key role in setting up a robust electronic and physical filing system, ensuring easy accessibility and long-term document security.- Regularly communicated with project managers, contractors, and consultants to resolve documentation discrepancies and expedite project deliverables.

Dubai, United Arab Emirates

- Provided end-to-end IT support, including troubleshooting hardware and software issues, managing printer setups, and ensuring network connectivity across the company.- Configured and maintained network infrastructure, including servers, hubs, switches, and routers, to ensure smooth operations and minimize downtime.- Assisted in software installation and provided training to staff members, enabling them to effectively use new technologies.- Managed data backups and recovery processes, ensuring the safety and integrity of company data.