Ibrahim Murat Email & Phone Number

Budapest, Hungary

- Budapest Office – support in management of premises- Advise and assist Administration Manager in Risk Management, Administrative Management, and controllership - Travel, visitor, and Event management- Housing management (Budapest office and regional) - Management of health and care portfolio of the Budapest Office

Budapest, Hungary

General Administration • Ensure effective, productive, and efficient support to the Country Office• Organise and schedule appointments• Provide administrative support to delegates (according to guidelines)• Develop and maintain an effective administrative and programme filing system• Maintain office policies and procedures based on IFRC established procedure• Adequate maintenance of storage for archiving records for the Office• Supervising 1 assistant, 5… Show more General Administration • Ensure effective, productive, and efficient support to the Country Office• Organise and schedule appointments• Provide administrative support to delegates (according to guidelines)• Develop and maintain an effective administrative and programme filing system• Maintain office policies and procedures based on IFRC established procedure• Adequate maintenance of storage for archiving records for the Office• Supervising 1 assistant, 5 drivers, 3 cleaning staff membersLogistics and Fleet• Monitor and Guide IFRC drivers about IFRC standards and line management them.• Review and approve the logs books and monitor Vehicle meter reading.• Approve all the fuel purchases and monitors the payments.• Manage maintenance schedule of the Federation vehicle and vehicle logbook.• Arrange vehicle repair as required• Coordinate monthly Fleet wave reports and deal with Fleet base Dubai. • Maintain the Car Insurance.Management of travel and visitor related tasks • Coordinate travel management related tasks from ticket procurement to processing invoices.• Act as focal point for welcoming services for visitors.• Arrange all visitors airport pick up and drop, Hotel accommodationsClearing, Forwarding, VAT Exemptions, MOFA and Other duties• Doing all clearing and forwarding of Export and imports and select the agents for the clearing process.• Dealing with MOFA for collecting VAT exemptions for any goods or items incoming or outgoing.• Dealing with MOFA regarding the Delegates residence card and relevant extension on manual application process and Online application process with Finance and Admin Delegate.• Dealing with MOFA about the normal VAT exemptions and VAT Exemptions card renewal.• Oversee printing of publications and business card for staff.• Review and improve administration processes as overseen by the Regional Office in Budapest.• Maintain the Office Insurance, Cash in Transit Insurance, Cash in Safe Insurance Show less

Ankara, Turkey

Logistics and Fleet• Monitor and Guide IFRC drivers about IFRC standards and line management them.• Review and approve the logs books and monitor Vehicle meter reading.• Approve all the fuel purchases and monitors the payments.• Manage maintenance schedule of the Federation vehicle and vehicle logbook.• Arrange vehicle repair as required and maintain the car insurance.• Coordinate monthly Fleet wave reports and deal with Fleet base Dubai. Clearing, Forwarding… Show more Logistics and Fleet• Monitor and Guide IFRC drivers about IFRC standards and line management them.• Review and approve the logs books and monitor Vehicle meter reading.• Approve all the fuel purchases and monitors the payments.• Manage maintenance schedule of the Federation vehicle and vehicle logbook.• Arrange vehicle repair as required and maintain the car insurance.• Coordinate monthly Fleet wave reports and deal with Fleet base Dubai. Clearing, Forwarding, VAT Exemptions, MOFA and Other duties• Doing all clearing and forwarding of Export and imports and select the agents for the clearing process.• Dealing with MOFA for collecting VAT exemptions for any goods or items incoming or outgoing.• Dealing with MOFA regarding the Delegates residence card and relevant extension on manual application process and Online application process with Finance and Admin Delegate.• Dealing with MOFA about the normal VAT exemptions and VAT Exemptions card renewal.• Review and improve administration processes as overseen by the Regional Office in Budapest.Human Resources• Doing the advertisement, Interview, Evaluation and Recruitment of the staff as part of the Recruitment team. • Dealing with HR Company regarding the Payroll, Contract issue, Extensions and stop the contract.• Dealing with Job advertisement company about the contract, Advertisement and Process.• Arrange leave register of the national staff and coordinate with the company.• Collect national staff attendance register monthly for the payroll processing.• Coordinate with Budapest HR for opening the email account of the national staff.• Preparing the IFRC Payroll and do the review and approval process with Finance.• Do procurement process relates to the staff life insurance and Heath Insurance and coordinate with Finance.• Dealing with Lawyers about day to day issue of HR and labor law related functions. Show less

Ankara, Turkey

▪ Assisting and supporting International Centre for Migration Policy Development (ICMPD) Project team and International Key Training Expert in administrative and logistic issues during training course▪ Communication with Deputy Province Governors/ District Governors on administrative and logistic issues ▪ Coordinating and facilitating field visits and guided tours for training course participants ▪ Collecting, compiling and delivering corresponding administrative and financial… Show more ▪ Assisting and supporting International Centre for Migration Policy Development (ICMPD) Project team and International Key Training Expert in administrative and logistic issues during training course▪ Communication with Deputy Province Governors/ District Governors on administrative and logistic issues ▪ Coordinating and facilitating field visits and guided tours for training course participants ▪ Collecting, compiling and delivering corresponding administrative and financial documents Show less

Ankara, Turkey

▪ Assisting and supporting Manager of Quality Assurance and Control Unit▪ Compiling and archiving documents and folders of the EU projects in Turkey

Ankara, Turkey

▪ Communication and daily interacting with foreign customers▪ Gathering and analysing needs of the customers and informing product suppliers on requested shipments▪ Monitoring and reporting to the supervisor on products shipment process

Ankara, Turkey

▪ Gathering and analysing needs of the customers▪ Managing and providing information for the customers

Bachelor'S Degree, Political Science And Government

Activities and Societies: ▪ Political and Social Science ▪ Theories of European Integration ▪ History of European Union

Lisans Derecesi, International Relations

Activities and Societies: Bilkent Brand Club, Bilkent Model United Nations Society, Bilkent University Choir Club ▪ International.