Idrees Shaikh Email & Phone Number

Mumbai, Maharashtra, India

Mumbai, Maharashtra, India

TO lead the Document Control Group for PRP4 project, client ONGC.Monitoring day to day work activity.To expedite the document flow with engineering team for submission.To coordinate with engg. consultant for document submission.To coordinate planning team for weekly and monthly reports.

Mumbai Area, India

Manage & monitor day-to-day process in Document Control Group.Manage electronic document management system as well as hard copy records on as per company’s EDMS systemResponsible to ensure that all projects related documents are well organized, checked and submitted on time prior to the documents submission due date.Tracking the pending documents through Weekly Progress Reports & Weekly Outstanding Status Reports and Notifying the involved party for taking appropriate action on the pending documents.Preparing, maintaining and updating the document register for incoming and outgoing projects documents. Submission of documents to client in well manner as per company’s procedure for review, comments & approval.Control & monitor SAP (OPMEC) client’s in house EDMS for the submission of soft copies for client’s review, comments & approval.Update all project logs and electronic document management systems.Preparing outgoing Transmittals for project related documents and drawings.Keeping records for the superseded documents and drawings.Sending e-mails in response to project related documents to the Consultant.Maintaining master filing system.Coordination with client and vendor for the documents approval.Coordination with Vendors for Technical Queries and offers for Technical Bid Analysis. Coordinate with consultants and contractors to send and receive various drawings, submittals, reports and other outstanding issues for proper execution.Coordinate with Quality Controllers for preparing Document Numbering & Formatting. Follow up & expedite priority items with relevant managers, engineers, consultants and contractors.Presently on deputation at Aker Power Gas (Design Consultant) office to take care of engineering documents, to coordinate with them for the smooth flow of the documents.Sending approved documents for construction at site (Fabrication yard & Barges).

Gurgaon, India

Worked with Work Share Execution Team for issuing of engineering documents.Manage electronic document management system as well as hard copy records on as per company’s EDMS system (Pro-Arc).Register new document into the Dbase (Pro-Arc) or Revise the existing Profile.Logging Provided Info in Pro-Arc.Responsible to upload all Documents, Drawings, Report are provided by engineering teamCoordinating with counterpart sitting in Houston, USA.Preparing, maintaining and updating the document register for incoming and outgoing projects documents.Preparing outgoing Transmittals for project related documents and drawings.Keeping records for the superseded documents and drawings.Extract progress report & update into the Pro-Arc as per mark-ups.

Kolkata Area, India

Ensure proper distribution & supervise filing.Ensure that hard copy and electronic record files as required are maintained in good order. Receipt, Updating & Preparing of internal and outgoing transmittal for project related documents using EDMS (WebDMS).Updating the distribution matrixPerform quality check of RFI & documents prior to formal distribution.Control all incoming and outgoing Drawings / Documents etc. Creating Document Sequence Numbers (DSN’s) & generating transmittals and distribute the documents as per the distribution matrix.Extract progress report & update into the WebDMS as per mark-ups.Co-ordination with the planning team, engineering team, responsible engineers to queries on various issues on related to Doc. Control.Co-ordination with procurement team for Supplier Document Index (SDI’s) & arranging DSN’s for them.Working on Piping Material Requisition documents.Sending drawings at site.

Doha, Qatar

Monitoring and day-to-day supervision of DCG operations in line.Control all incoming and outgoing Drawings / Documents etc. Ensure that all necessary documents and data are populated and maintained up to date in the Electronic Document Management system (EDMS).Distribution of drawings & correspondence to the concerned disciplines.Receipt / issue & registration of Incoming / Outgoing correspondences.To maintain the filing system of all drawings i.e. Piping Drawings, Mechanical Drawings, Civil Drawings, Markups, Isometrics as per the latest revision.Receiving incoming comments from CTJV/Qatar Gas and subcontractors.Proficiency in computer Applications – MS suite and customized software – using in-house Document Control system (Visual Babyblos Cyberspace (VBC) & CCIC Applications Programming Interface – Document Control).Verify RFI (Request For Inspection) & MRI (Material For Inspection) submissions from sub-contractors for correct coding system, attachments, revision, etc.Maintain the register for Site Instruction, Engineer Instruction & Contract Drwgs.

Bachelor Of Commerce (B.Com.), Accounting, Average

Graduate Diploma In Business Administration, Business Administration And Management, General