İlayda Acar Email & Phone Number

Bakü, Bakü Ekonomik Bölgesi, Azerbaycan

Ankara, Turkey

• Effectively liaising with suppliers and collect financial proposals, ensuring cost-effective event planning and execution. • Preparing Call-Off Forms, Event Reports, Concept Notes, and Technical and Financial Proposals for tenders, contributing to successful bid submissions. • Providing valuable translation services for technical documents, facilitating clear communication and understanding within the team. • Skillfully negotiating and collaborating with vendors to secure necessary services and materials, optimizing event logistics. • Managing the preparation of event materials, including name tags, signature lists, and checklists for the event team, ensuring smooth event operations. • Proactively contacting participants to confirm their attendance at events, enhancing event planning and coordination. • After events, compiling comprehensive event reports by gathering photos, participant lists, and collected offers and tender documents, supporting post-event analysis and documentation. • Efficiently handling financial duties, including activity budget monitoring, invoice issuance, reconciliation, stakeholder follow-up, and the preparation

Istanbul, Turkey

JNKE - 5 Working Days EuropeAid/140598/DH/SER/RU EU Policy and Outreach Partnerships / Public Diplomacy in Russia - Istanbul Meeting Main activities and responsibilities: • Collaborating with the project team, including National Key Experts (NKEs) and Project Manager (PM), to plan event meetings and identify requirements through brainstorming sessions • Efficiently managing supplier relationships, collecting financial proposals, and implementing event plans while ensuring compliance with project budgets under the supervision of the Project Manager • Preparing essential event materials such as nametags, signature lists, and checklists for the team, ensuring the smooth flow of the events • Coordinating all logistics related to the event, including transportation, accommodations, catering, and technical requirements • Ensuring the compliance of event materials with visibility rules by collaborating with the Backstopping team

Ankara, Turkey

• Successfully planning and executing a series of events, including 2 training sessions with 160 participants each and 4 workshops with 40 participants each, as part of the "Technical Assistance for Implementation of Turkish Qualifications System and Framework Operation (TUYEP)" project. • Collaborating with the project team, including National Key Experts (NKEs) and Project Manager (PM), to plan event meetings, identify requirements through brainstorming sessions, and accurately documented meeting minutes. • Efficiently managing supplier relationships, collecting financial proposals, and implementing event plans while ensuring compliance with project budgets under the supervision of the Project Manager. • Handling logistics, including transportation and venue preparations, and maintaining control over transfer lists and participant confirmations. • Preparing essential event materials such as nametags, signature lists, and checklists for the team, ensuring the smooth flow of the events. • Conducting rehearsals before event days, guaranteeing seamless event execution. • Post-event responsibilities included compiling event reports by gathering photos, participant lists, collected offers, and other tender documents. • Producing and delivering online participation certificates to event participants, enhancing their experience and recognition. • Ensuring the compliance of event materials with visibility rules by collaborating with the Backstopping team. • Organizing and managing the virtual components of the training sessions, providing participants with a seamless online learning experience.

• Successfully managing and led a team of three professionals, assigning tasks, monitoring their responsibilities, and conducting regular team meetings to ensure optimal performance and collaboration. • Effectively cultivating and maintaining strong customer relationships, resulting in improved client satisfaction and retention. • Conducting talent acquisition by sourcing and interviewing candidates for International Operations Specialist and Intern positions, contributing to the company's growth and workforce development. • Collaborating with the software development team to test software products, aligning them with customer feedback to enhance product quality and user experience. • Orchestrating in-company trainings and activities, both virtually and face-to-face, to boost employee engagement and skill development. • Maintaining vigilant daily oversight of regulatory changes published by DGCA (Directorate General of Civil Aviation/Turkey) and other aviation sector authorities, ensuring full compliance and informing customers while creating software update documentation as needed. • Serving as a consultant in meetings with customers and government officials of DGCA Turkey, contributing to the successful acquisition of authorization certificates. • Overseeing and contributing to the development of aviation security training content, ensuring its relevance and alignment with industry standards. • Drafting and managing contracts between the company and customers, providing legal clarity and securing business agreements. • Leading meetings with potential customers, delivering compelling presentations on software products to drive sales and partnerships. • Organizing and delivering virtual training sessions to customers, enhancing their understanding and proficiency in using the software products.

• Developing comprehensive aviation security training content, encompassing both theoretical and practical elements, to ensure the highest standard of training for clients. • Collaborating with the software development team to test software products and provided valuable feedback from customers, contributing to product improvements and customer satisfaction. • Preparing and designing catalogs and user manuals, enhancing the user experience and facilitating product understanding for clients. • Successfully organizing and conducting virtual training sessions for clients to educate them about software products, resulting in improved customer knowledge and satisfaction.

Dubai, United Arab Emirates

• Following up on the regulations and recommended practices published by GCAA (General Civil Aviation Authority/UAE)• Arranging manuals and QA forms according to the current regulations• Revising personnel documents

Dubai, United Arab Emirates

• Designing and producing comprehensive product catalogs, showcasing the company's offerings and enhancing marketing materials for sales initiatives. • Conducting market research to identify and reach out to potential customers, improving the company's lead generation and customer acquisition strategies. • Effectively introducing and promoted the services provided by the company, highlighting their value propositions to prospective clients. • Demonstrating strong negotiation and sales skills by constituting contracts for sales, facilitating successful business agreements with clients. • Conducting in-depth market analysis, identifying and targeting potential clients, ultimately expanding the company's client base and revenue streams.

Ankara, Turkey