Ilchen Retief Email & Phone Number

Cape Town, Western Cape, South Africa

Cape Town, Western Cape, South Africa

Public Relations, Events and Fundraising AssistantEvents planning - Develop, organize & coordinate fundraising events like annual Golf days, Gala Dinner, Cape Town Cycle Tour, marathons etc.- Ensure all deadlines were met and high standards of work.- Control and monitor stockPublic Relations and Marketing - Maintain the Foundation’s online presence through Facebook, Twitter, YouTube, TikTok, Instagram and Amy website www.amyfoundation.co.za - Ensure that online content is up to date.- Source appropriate material both internally and externally.- Ensure that the organization is projected appropriately at all public events.- Develop and ensure the distribution of appropriate marketing materials; brochures, flyers, presentations etc. - Arrange and coordinate in store promotions for the MySchool MyVillage card and track each campaign offering writing reporting after each promotion- Explore and grow partnerships for hotels, universities and identify growth opportunities. - Market products and increase sales. - Started an online eCommerce store March 2021. - Amy’s Wine - Relate bracelets - Tours of our programmes and centres in the townships - Olive Oil – beginning stages of development - Products made by the Youth Skills Development learners - MySchool MyVillage MyPlanet - Relationship building / Fundraising - Cultivate and maintained relationships with donors and partners - Target individuals to sign up for debit orders or annual pledges - Foster good relationships with current donors - Request donationsMonthly and quarterly reportsBoard secretariat- Foster good relationships with the Trustees- Get appropriate documentations for the appointment and resignation of Trustees and liaise with the lawyers- Record keeping- Compile agendas, take minutes and distribute documents to the Trustees

Cape Town, Western Cape, South Africa

March 2020 – October 2020 (6-month project) Planned our first international online conference- Researched and engaged with key players in the VST space in South Africa, including government, education, business and NGO sector.- Researched and engaged with key players in the VST space in Germany, including government, education, business and NGO sector.- Managed production of communication materials for the VST project - Created media opportunities to promote the Amy Foundation’s advocacy for VST in South Africa- Created an online campaign for the conference- Organised the online conference on Zoom to advocate for VST in South Africa which was held in August 2020- Produced regular learning briefs at the end of the project. - Had 100 attendees from all over the world which lead to good leads

Cape Town, Western Cape, South Africa

Executive Assistant to the MDNovember 2015 – March 2020- General Executive Assistant duties: - Travel arrangements - Diary and email management - Arranged meetings and taking of minutes- Secured donations and built long term relationships with donors- Assisted the PR team with: - Events e.g. annual gala, Cape Town Cycle Tour - Setting up online fundraising campaigns on Backabuddy and GivenGain - Social Media using all platforms - Facebook, Instagram, Twitter and WordPress - Marketing of products

Cape Town, Western Cape, South Africa

Events Planner for the SA Ubuntu Foundation November 2015 – October 2019- Organised monthly networking breakfasts for 100 -120 guests. Previous guest speakers included Mr FW de Klerk, Jacques Pauw, Pravin Gordhan and many others. - Designed and created email invitations- Managed bookings- Liaised with the venues, speakers, sponsors- Invoicing and consolidation of payments- Social media and website management

Cape Town Area, South Africa

Air Cooling Solutions- Office administration and management- Human Resources- Quotes to customers and follow up- Invoicing - Placed orders with suppliers - Banking – suppliers and wages- Marketing, Social Media, Brochure design- ResearchLotters Pine (Retail)- Relieved Branch Managers on days off / leave and control all aspects of the branch while relieving: Selling of products, staff management and registers, cash up, month end reports- Quotations for customers- Built customer relations- Placed orders to Warehouse and suppliers- Controlled deliveries from Warehouse to branches- Co-ordinated deliveries to customers between the 3 branches- Co-ordinated painting and staining schedules between the 3 branches- Collated daily sales, updated monthly spreadsheet, graphs, targets- Managed branch managers’ days off, leave roster and relief for the 3 branches- Audited and updated leave records for all staff

Vanderbijlpark Area, South Africa

- Received requests from clients to recruit appropriate Candidates- Site Rep functions e.g. badging, booking of medicals, induction- Resolved salary queries- Client and employee relationship building- Time sheet control and checking if salaries correct- Arranged and attended interviews with candidates and clients- Reference and background checks for potential employees- Prepared and sent offers, contracts, engagement forms - Rejection letters / phone calls- Built networks to find qualified candidates- Built applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media and internet sites. - Determined applicant qualifications by interviewing applicants; analysing responses; verifying references; comparing qualifications to job requirements.- Maintained all pertinent applicant and interview data on Cycad system.

Capturing of dataTemporary / contract position before starting at recruitment company in Vanderbijlpark.

Cape Town, Western Cape, South Africa

Arranged monthly business networking breakfastsLiaised with speakers, venuesDesigned invitationsBookings and payment reconciliationSupporting role in arranging the annual Ubuntu Festival which includes a business breakfast, symposium, one day music, arts and crafts festival and a gala dinnerWebsite administrationSocial media

Cape Town Area, South Africa

PR, Events & Fundraising ManagerJune 2007 to August 2011 (relocated to Vanderbijlpark)- Developed and sustained awareness of The Amy Biehl Foundation- Managed media relations, public relations, advertising and promotions to raise the profile of the Foundation- Website administration and social media- Fundraising through proposal writing to ensure income covers continuation and growth of programmes- Secured donations- Product marketing - Planned and managed fundraising events, business breakfasts, gala dinners, performances, golf days, sport academy events, etc- Newsletter- Manage contact database - Managed volunteers reporting to me

Pretoria Area, South Africa

- General office management, diary management, minute taking, PowerPoint presentations, control of stationery, controlled and coordinated promotional items for the Provincial Office- Events: Staff awards, business breakfasts, client events- Collated returns for the Province e.g. sales results- Co-ordinated Provincial sponsorships and donations- Managed customer complaints- Travel arrangements for Exco - Prepared articles for FNB newsletter Roots- Received a Gold Service Award for Outstanding Customer Service First National Bank, 1997

Pretoria, Gauteng, South Africa

General secretarial duties.Won the Pretoria Chamber of Commerce Secretary of the Year 1998

Diploma, Conference Exhibition And Events Management

High School/Secondary Diplomas And Certificates, 12

Non Profit Management Short Course