Deepika Dutt Email & Phone Number

New Delhi, Delhi, India

Office Management – E-mails & Calendar management, Travel management both National & International arrangements including Visa assistance, Hotel bookings and Cab bookings. Organising meetings with Internal & External stakeholders, Board meetings, Townhalls, Seminars, Conferences, National level events. Coordination with Internal & External Stakeholders) and Government bodies.Business Management including Designing & maintaining filing system MIS, business database, processing business expense reports, annual work plans, executing business strategies, preparing ATRs for Board MeetingsTracking and following up for submissions for Board meetings, queries, RTI complaints, presentations. Providing support and maintaining Management information systems. Maintaining discretion and confidentiality with sensitive company information and developing MIS system for Unit Heads and for internal communicationPreparing ATRs, Board Agendas & presentations for Company Board meetings. Generating and distributing management reports as per data analysis on periodic basis periodic and ad hoc reports as per requirements. Rectifying queries and providing necessary technical solutions.Providing miscellaneous administration support in accordance with relevant travel policy requirements. Organizing Events, Facilitation, Webinars, workshops as per business requirements. Supporting Unit Heads / Team with all the mandate information and approvals.Handling vendor management of the organization which includes cost effective corporate tie-ups as well. Working on daily day to day administration support.

Gurugram, Haryana, India

As an Executive Assistant at American Express, I played a pivotal role in maintaining and prioritizing the Vice President's calendar to ensure maximum efficiency in a dynamic global environment. I coordinated logistics for various internal and external events, developed strong working relationships with stakeholders, and conducted monthly reviews on spending, managing corporate card payments via Concur. Additionally, I supported travel arrangements for domestic and international trips, processed purchasing requests, and prepared expense reports in line with company policies, all while handling a range of ad hoc administrative tasks.

New Delhi, Delhi, India

As an Office Manager, I was instrumental in maintaining maximum productivity and safety for all associates while interfacing with building management to promptly resolve any safety and comfort issues. I designed, planned, and managed office expansions, ensuring the office space met current needs and was prepared for future growth. My role included providing comprehensive secretarial support to the Country Head office, managing the appointment desk and calendar for analysts, and serving as the single point of contact for the MD office. I handled all administrative tasks, including guest hospitality, housekeeping, and stationery management, while maintaining data and document management systems with utmost confidentiality. Additionally, I organized conferences, meetings, and travel arrangements, prepared presentation materials, and ensured compliance with Sarbanes-Oxley internal controls. My efforts also extended to supporting new hires, coordinating office space, facilitating training, managing office conference rooms, and leading team and site events.