Level 1 Support

Administration and Office Operations:Ensure the smooth day-to-day running of the office.Organize and schedule meetings, appointments, and events.Review estimates and create proposals for clients.Keep track of proposals and follow up to clients.Draft emails, letters, and other communications on behalf of the President.Vendor and Supplier Management:Conduct a thorough vendor selection process, considering factors such as cost, quality, reliability, and… Show more Administration and Office Operations:Ensure the smooth day-to-day running of the office.Organize and schedule meetings, appointments, and events.Review estimates and create proposals for clients.Keep track of proposals and follow up to clients.Draft emails, letters, and other communications on behalf of the President.Vendor and Supplier Management:Conduct a thorough vendor selection process, considering factors such as cost, quality, reliability, and reputation.Establish clear lines of communication with vendors and communicate with suppliers to address concern.Ensure that products or services delivered by vendors meet quality standards.Maintain accurate records of vendor transactions and communications.Act as a mediator in the event of disputes between the company and vendors.Legal Compliance:Ensuring compliance with local and stateKeeping up to date with permits and insurances. Assist in securing permits and setting appointments with town or county engineers for inspections.Invoicing and Billing: Handle financial transactions and invoices.Process payments to vendors and suppliers.Maintain accurate records of invoices and statements from vendors.Create invoices for clients depending on service and project completion.Track and manage expenses, including submitting reimbursement requests.Communication:Internal Communication: Facilitate communication within the office.External Communication: Liaise with clients, vendors, and partners.Travel Planning:Arrange travel itineraries, including flights, accommodations, and transportation.Ensure that travel plans align with the president’s preferences and business requirements.Technology Proficiency:Create, maintain and keep website content up to datePerform SEO to ensure business visibility in Google Stay updated on technology trends to enhance efficiency Show less

Commercial Receivables- Oversaw both small and large balance accounts for US companies under Brady Corporation.Maintain a floating presence throughout Brady Americas Credit and Collections campaigns.- Upload TEC (Tax Exempt Certificate) for tax reference.- Enroll accounts in electronic invoicing for requests for paperless billing.- Provide updated credit and debit memos, invoices, and statements for a single or several accounts or facilities.- Resolve billing issues with… Show more Commercial Receivables- Oversaw both small and large balance accounts for US companies under Brady Corporation.Maintain a floating presence throughout Brady Americas Credit and Collections campaigns.- Upload TEC (Tax Exempt Certificate) for tax reference.- Enroll accounts in electronic invoicing for requests for paperless billing.- Provide updated credit and debit memos, invoices, and statements for a single or several accounts or facilities.- Resolve billing issues with accounting or purchasing departments regarding disputes.- Discuss with AP or Controller regarding payment arrangements and schedules.- Skilled in accounting software such as GETPAID, SAP, and ORACLE.Admin Task- Handle payments for new orders, outstanding, current, and specified credit card invoices.- Creation of proforma invoices- Gather and send invoices to the payment portals of major corporations.Account Recovery - Review agent collection process.- Send final notice to businesses to complete collection attempts.- Prepare documentation and process accounts endorsement for a third party collection-company.Credit and Releasing- Review open invoices prior releasing new orders- Communicate with collection agent or collections manager regarding large past due balances- Perform Credit analysis for accounts with large open balances and orders Show less