Imran Shahid Email and Phone Number

Responsible to lookafter overall administrative management of whole building.Responsible to manage Security, overall cleanliness of building, repairing and maintenance, domestic and housekeeping staff, horticulture, events, maintenance staff, transportation and building parkingResponsible to manage petty cash on monthly basis.Responsible to plan and project the capital expenses align with the approval of DirectorsResponsible to dealing and negotiate with vendors.Responsible to project the annual repairing and maintenance of whole building

 Maintain the petty cash as budget by the HO in various expense head on monthly basis. Prepare separate softcopy and hardcopies of petty cash on monthly basis. Maintain the ERP system in order to balance the petty cash file with it. Quality control is a large part of a facilities manager's job. With the help of maintenance staff making sure cleaning, upkeep and safety standards are maintained, or efficiencies are discovered, is key. Must motivate and coordinate employees, as well as deal with any disciplinary issues that may come up by escalating to the Management. Assists in the requisitioning of maintenance supplies and materials in accordance with purchasing procedures to include purchase orders, receiving reports and check requests Coordinates opening and closing of campus building at the beginning and end of the day Assists in conducting the annual inventory of physical property and maintaining the stock register Escalates all emergencies immediately to lessen damage control. Plan and organize the calendar events as  Ensures that Maintenance Work requested by the Head of Campus (in writing) is carried out promptly and effectively Ensures that all materials purchased are through approved vendors after research for best prices and after approval by the Senior Management Maintains a list of approved vendors and team of technicians. Only those who are trained to do the job meeting high safety and quality standards.

Analytical Skills: Facilities managers must look at a lot of different information andmake decisions based on needs and budget concerns.● Communication: Facilities managers talk to their employees, and work withmanagement to make sure the job gets done. Being able to clearly explain whatneeds to be done will be necessary.● Attention to Detail: Quality control is a large part of a facilities manager's job. Withthe help of Campus Managers making sure cleaning, upkeep and safety standardsare maintained, or efficiencies are discovered, is key.● Leadership Skills: Facilities managers must motivate and coordinate employees, aswell as deal with any disciplinary issues that may come up by escalating to theManagement.● Assists in the requisitioning of maintenance supplies and materials in accordancewith purchasing procedures to include purchase orders, receiving reports andcheck requests● Coordinates opening and closing of campus building at the beginning and end of the day● Assists in conducting the annual inventory of physical property and maintaining thestock register● Escalates all emergencies immediately to lessen damage control.● Weekly reports of tasks being done across HHS Campuses by updating an excelsheet to be shared with Business Development Director● Personally checks the Maintenance Work requirement by the Head of Campus● Ensures that Maintenance Work requested by the Head of Campus (in writing) iscarried out promptly and effectively● Ensures that all materials purchased are through approved vendors after researchfor best prices and after approval by the Senior Management● Maintains a list of approved vendors and team of technicians. Only those who aretrained to do the job meeting high safety and quality standards.● Weekly updates to the Management of the ongoing work / repairs● Ensures that all surplus, unused materials are stored carefully for further use● Performs other duties as assigned by the HHS Management

 To ensure smooth management of dispatches related to administration, HR documents and manage HR, Admin and procurement related activities. To ensure all fixed assets are installed, stocked, utilized and maintained properly. Responsible for inventory management (ordering, receiving, sorting, stocking, issuing and documenting goods and consumable items) efficiently and effectively.  To ensure external campus cleanliness and update Performa| To ensure the visitors log is maintained. Responsible of execution of all physical work with in the campus. To generate the PSR as per need. To ensure that all domestic staff comply with disciplinary procedures. Any other task assigned by Manager Administration.

 To ensure smooth management of dispatches related to administration, HR documents and manage HR, Admin and procurement related activities. To establish connection with parents in solving issues. To ensure all fixed assets are installed, stocked, utilized and maintained properly. Responsible for inventory management (ordering, receiving, sorting, stocking, issuing and documenting goods and consumable items) efficiently and effectively. To ensure campus cleanliness and update Performa as per physical status of the location/campus. Responsible of execution of all physical work within the campus. To facilitate and manage Events in all means within or outside the campus. Responsible to prepare students record, fee voucher, penalty, concessions procedures. To maintain record of asset, stationery and Janitorial items on monthly basis. Control and lead all domestic staff and to deal with their day to day issues. Responsible to maintain asset record of all campuses. Responsible to prepare students record, fee voucher, penalty, concessions procedures. Ensure the maintenance of AC, Generator, PABX, UPS along with log. Ensure Fire Extinguisher and First Aid box are well maintained. Keep an eye on security cameras and ensure its maintenance. Ensure visitors log is maintained. Control fair consumption of utilities. Coordinate with vendors, neighbors and dealing with all outside issues. Facilitate job applicants regarding job application form. Receiving and sorting mails and deliveries. Prepare Petty cash and other cash adjustments. Track proper record of photocopies along with log. Arrange counselling sessions with domestic staff to create one’s self-motivation and timely productive work. Responsible to handle Van drivers matters with parents. Responsible for look after security matters at on and off timings of school. To facilitate and manages Events in all means within or outside the campuses.

• To supervise and coordinate for dispatching to our respective buyers.• To maintain the proper records for internal and external audit.• To supervise and coordinate for dispatching the ( loading of cement) to our respective buyers.• To coordinate with weight bridge section on the issue of measurement variances and resolve issues in consultation with concern in charge.• Reporting to G.M finance and marketing on daily basis about local and export dispatches.• To look after the entire affairs and to arrange proper placement of staff on daily basis. • Provides supervision of subordinate personnel, to include the assignment/review of work.• Type information on a computer keyboard to process or update information accurately.• Maintain the data sheet regularly. Makes entries into automated record files and manual as well.• Generate the monthly reports.• Uses good judgment in making decisions, in emergency and routine situations.• Interaction with the various departments like production department for the material, store for the discussion of shortage of materials, for inspection and also for material requirement.• Making Invoices before dispatch the materials.

 Responsible to mapping the codes from SAP to fox-pro Responsible to prepare the F-47 (Income Statement) and F-48 Internship (Balance Sheet) Responsible to prepare the income statement of head office building. Work on excel Research and Presentation at the end of the internship Got 1st Position for it.

 Six weeks internship Learn the operations in all departments. Assist the Regional manager. Monthly report to the Branch manager.  Responsible to associate with other departments for smooth and error free operations Data and accounts handling and work on excel  Responsible to record the transaction either in cash or check.