Ingela Suzanne O'Brien Email & Phone Number

Palm Beach, Fl, Us

Palm Beach, Florida, United States

Manage all travel arrangement and calendars for Vice Chairman and select senior executives. Ensure bookings adhere to personal preference while maximizing cost-efficienciesRead, research and route correspondence; draft letters, documents and reports; collect and analyze information; initiate communication saving Vice Chairman extensive timeCreate, format, edit presentations, reports and corporate advertising to ensure clean effective designEstablish strong relationships with clients, client gatekeepers and third party vendors to gain support and effectively achieve results; high-value networkingTrack, report and manage expenses for six senior executives including marketing budget oversightPrepare/coordinate/oversee all elite onsite and offsite client/prospect events - negotiate favorable rates with vendorsLiaise with building contractors and designers acting as primary point-of-contact for constant building maintenanceOversee office inventory including ordering, stocking and receiving shipmentsMaintain impeccable office organization to support efficiency, professionalism and performance objectives; manage all office invoices and paymentUse judgement and initiative in handling confidential matters and requests Handled project tracking, including budgets, time lines and ordering for the opening of 3 new office locations

Palm Beach, Fl

Assistant to the CEO of a private Real Estate BusinessExercised discretion and independent judgement with strong organizational skills that reflect the ability to perform and prioritize tasks with excellent attention to detailImproved office efficiency by implementing new office procedures and introducing additional time-saving measuresRevised and maintained master calendar to coordinate meetings and events Took detailed notes in meetings and disseminated information afterwardScheduled and arranged travel and hotel reservations for conferences and seminarsOpened, read and drafted responses to letters and correspondence for executives

Palm Beach, Fl

The oldest continuously operating private Club in Palm Beach offering Club activities and fine diningReported directly to the General Manager as a member of the management team; created agendas, attended and transcribed notes for all monthly Club Board MeetingsDeveloped and implemented new marketing strategies leading to increased membership and participationOversaw and managed all new member applications from submission to initiation; Liaison between Club management and new membersDesigned, coordinated and managed all Club events with detailed precision and cost saving negotiations with entertainment vendors to drive long-term increase in membershipDirected the overhaul, redesign and publishing of the Club’s monthly in-house publication increasing member participation leading to increased revenueEditor and content author of the new monthly In-house publication

New York, Ny

Created new corporate identity and aggressively implemented innovative marketing and trade show campaigns increasing lead generation tenfoldIntroduced structure and procedures streamlining lead generation and increased sales opportunitiesImplemented sales support division providing high quality national pre and post sales support by delivering concise, pre-developed presentations and system demonstrationsAuthored and managed the creation of all marketing and sales collateral and product demonstrations and presentationsCore negotiator with all Public Relations / Advertising firms increasing company profile and image