Ingrid Campbell Email & Phone Number

San Jose, California, United States

1290 Rider Park Dr, San Jose, Ca 95131

* Process contracts, leases, and memorandums of understanding between the Head Start department and government agencies, school districts, organizations, consultants, and other internal departments; manage the contract process from initiation until final execution to ensure department processes are followed* Assist in the entitlement tracking process for one-time grants, including establishment of the budget based on the grant application* Coordinate meetings for the Nutrition Committee, Health Advisory Committee, and Disability Services and assist in the preparation for department-wide meetings including pre-service and staff development training* Prepare and submit monthly USDA meal reports and CACFP claims for reimbursement* Review office forms and documents to ensure timely completion and compliance with departmental procedures; coordinate timely completion of clerical activities including correspondence, agenda items and informational materials* Obtain estimates and necessary tax forms from vendors before entering requisitions for purchase orders as needed for the department and classrooms; process purchase order change orders and perform balance transfers for accurate financial record keeping* Provide assistance with the development of the program’s procedures manual to ensure content is up to date and accurate* Process teaching staff substitutes’ time sheets and submit to payroll for processing* Perform clerical activities to meet department needs such as ordering; daily attendance system; and processing requests for student records, classroom menus and travel requests* Attend seminars and trainings to ensure continued job performance growth through professional development

San Francisco Bay Area

· Managed timelines, communications, calendar and schedule for the President / CEO and provided day-to-day executive administrative support; prioritized tasks to ensure deadlines were met· Managed individual escrows to meet critical deadlines; managed the time-sensitive process for listing properties including inspections, staging, photo shoots and marketing· Established and maintained files and confidential records, including those related to personnel, financial budgets, and legal and proprietary information· Managed web and print marketing and advertising materials from creation to production and distribution; maintained company web content such as content creation, link maintenance, document uploading, and monitoring web usage and downloading of documentation· Managed inbound inquiries from clients and the public· Scheduled and assigned weekly tasks to staff; trained staff in escrow processes, contract revisions, online platforms and client searches· Assisted the CPA in keeping financial records and general bookkeeping current and accurate; managed the purchasing function

Palo Alto

• Created a record-keeping system to transfer information in medical journals to an electronic data base, generating a user-friendly information management system and reducing data-retrieval time• Reviewed medical journals, classified the information and entered it into a database

Palo Alto

• Assisted regulatory affairs director and managers to prepare for Food and Drug Administration (FDA) reviews and meetings• Prepare, review and assemble submissions to FDA• Travel to Maryland with the Clinical Team (USA/JAPAN) to assist in preparation for meetings with the FDA• Finalized study reports to ensure effective references, formats and links per protocol• Classified medical studies into an online catalog for review and research• Researched the web for regulatory affairs compliance requirements• Attended training seminars in Washington DC, San Diego, and San Francisco

Civil Engineering Technology/Technician

Google Project Management Certificate, Coursera