Ingrid Seubert Email & Phone Number

Brisbane, Queensland, Australia

As the Executive Assistant to the COO (KFC) for Collins Foods Limited, my primary responsibility is to provide high-level support to the COO and other members of the leadershop team. This includes extensive calendar and diary management for the COO, prioritising requests to ensure optimal use of the executive's time, and providing ad hoc support to other team members as needed.In addition to managing communications, correspondence, and stakeholder relationships, I gather and provide background information to support informed decision-making and planning. I also assist in preparing documents, reports, presentations, and managing travel arrangements, including oversight of the annual budget and expense reconciliation.I am responsible for coordinating formal meeting documentation, event management, and overseeing meeting room booking or contracts, catering, and video conferencing arrangements. Overall, I provide comprehensive and strategic executive a support to meet the evolving needs of the business, ensuring that the COO and leadership team can focus on the business priorities and effectively.

Gold Coast, Queensland

In my role in the Customer Service Hotline Team, I am responsible for monitoring social media platforms such as Facebook and Google Reviews to address customer queries and concerns in a timely manner. I respond to messages received, track them, and follow up to ensure that we are providing excellent customer service.

Sydney, Australia

Assisting with onboarding and orientation of new employees, including preparing induction materials and scheduling training sessions. • Handling HR-related enquiries from employees, providing information and guidance on policies and procedures. • Assisting with performance management processes, including coordinating performance reviews and providing support to managers and employees. • Assisting with payroll processing and other HR administrative duties as required. • Supporting the HR Development Manager in developing and implementing HR policies and procedures. • Assisting with HR projects and initiatives, such as employee engagement surveys, diversity and inclusion programs, and wellness initiatives. • Maintaining confidentiality and professionalism in handling sensitive HR information. • Participating in HR team meetings and contributing to team goals and objectives.

Sydney, Australia

In this role supporting the Director and management team, some potential responsibilities could include:Correspondence and Document ManagementManage and organize incoming and outgoing correspondence for the Director.Draft and prepare documents, reports, and presentations as needed.Update and maintain reports and other documentation for the department.Diary and Calendar Management:Coordinate and manage the Director's schedule, arranging meetings, appointments, and events.Schedule team meetings and coordinate tasks and deadlines.Collaborate with other Executive Assistants to schedule internal events and meetings.Travel Coordination:Organise international and domestic travel arrangements for the Director and management team, including flights, accommodation, visas, and transportation.Handle confirmation of agendas and details related to travel.Manage corporate schemes like Amex and Qantas Club memberships for travel benefits.Meeting and Event Coordination:Coordinate all aspects of internal and off-site meetings, conferences, and functions.Take minutes during meetings as required and distribute them to relevant parties.Assist in planning and organizing events, ensuring their success and efficiency.Expense Management:Process invoices and expenses for management, ensuring accuracy and timely submission.Maintain records of expenses and track budget utilization for review.Handle any financial transactions related to the Director's office.Administrative Support:Develop and maintain effective filing systems for easy retrieval of information and documents.Handle incoming calls, correspondence, and internal customer requests professionally.Provide ad hoc administrative support and assistance as needed to the Director and management team.

Gold Coast, Queensland, Australia

I am a dynamic Executive Assistant with a strong track record of providing high-level support to C-Suite Executives.I do this by providing high-level professional support, by managing office administration, coordinating schedules, and completing assigned tasks with precision and efficiency. I partner with the COO and think strategically, ensuring that I operate in a way that is aligned with the business strategy and what the Operations team needs to deliver on. With a keen attention to detail and the ability to anticipate needs and actions, I thrive in fast-paced environments and prioritise effective time management and clear communication. I ensure the COO is well-prepared and briefed on all relevant matters for Executive and Board meetings.I hold a high level of emotional intelligence, supporting my ability to build strong relationships with both internal and external stakeholders. I embrace the challenge of developing meaningful connections and believe that fostering positive relationships is critical to being successful in this role. In additional to my role as EA to COO, I have also led the G8 National Conference and managed the team responsible for executing this event each year. I project managed the Conference from start to finish, including coordinating gala dinners, securing sponsorships, and managing exhibit logistics, ensuring that this project and others I worked on were executed with precision and efficiency. My experience in managing large-scale events, such as the G8 National Conference, has honed my skills in strategic planning, team leadership, creativity and exceptional attention to detail. I thrive in fast-paced environments and excel in managing multiple tasks simultaneously to ensure successful outcomes.Specialties:• Large scale corporate events and conferences• Sponsorship and exhibit management• Managing an office administration team• Preparing executive and board papers

Sydney, Australia

I have extensive experience working in healthcare administration, specifically in a Pediatric and Antenatal Clinic, as well as in patient admissions and front desk operations. In the Pediatric and Antenatal Clinic, I have successfully managed a variety of responsibilities, including booking patients for birth appointments, organizing Ante Natal, gynecology, pediatric, and pre-labour assessments, chasing referrals and scans, liaising with staff specialists, and handling highly confidential information with utmost professionalism.As part of the admissions process, I monitor patient triage through FirstNet software, interview and admit patients, and communicate effectively with nursing, medical, and administrative staff. I ensure all necessary paperwork is completed for emergency admissions, process various types of admissions, conduct health fund checks, and provide guidance to patients regarding their private health insurance benefits. Additionally, I am proficient in front desk duties such as greeting and directing patients, registering emergency department patients, managing medical records, and handling incoming calls and messages.With a strong focus on relationship building, I prioritize creating positive connections with patients, families, and healthcare professionals to ensure a smooth and efficient healthcare experience. My attention to detail, communication skills, and ability to multitask have been key to my success in this demanding healthcare environment.

Gold Coast, Queensland

I am an accomplished professional with a strong background in providing comprehensive travel services as a Travel Consultant for RFG employees. In this role, I am responsible for booking all domestic and international travel, processing International VISAs as needed, and providing competitive quotes for travel arrangements within the organization. In addition to my travel-related responsibilities, I excel in organizing internal staff events, drafting communications for these events, conducting research on various event options, and handling ad-hoc administrative tasks as required. With an emphasis on relationship building, I strive to create meaningful connections with stakeholders to ensure successful outcomes in all aspects of my work.My diverse skill set, attention to detail, and ability to multitask make me an asset to any team. I am passionate about delivering exceptional service and fostering positive relationships with colleagues and clients. I am confident in my ability to contribute effectively to the success of any project or initiative.

Sydney, Australia

As an experienced professional in office management and administration, I have a proven track record of successfully handling a wide range of responsibilities to ensure the smooth day-to-day operations of the office. In my role, I support the CEO by managing their diary, making travel arrangements, coordinating meetings and presentations, and overseeing the office budget. Additionally, I am responsible for reception duties such as screening incoming calls, ordering supplies, organising couriers, managing travel arrangements, and maintaining the customer care database.I excel in updating resources, reviewing communications for process and procedure changes, capturing meeting minutes, and keeping track of project timelines. My attention to detail and organizational skills enable me to effectively manage multiple tasks while maintaining a high level of efficiency.In the realm of marketing and events, I have experience in coordinating internal and external events, sourcing venues, creating marketing materials, inviting attendees, and handling post-event evaluations. I have supported Marketing Managers in campaign brainstorm meetings, collaborated with design agencies on artwork, provided administrative support, and facilitated marketing efforts for multiple retail stores.My strengths in relationship building have allowed me to foster positive connections with colleagues, clients, and stakeholders. I prioritise effective communication, collaboration, and teamwork to achieve organisational goals and drive success.

Sydney, Australia

Marketing CampaignsManage and execute details of marketing promotional plans and initiatives.Monitor and track marketing budgets, timelines and processes from conception to execution.Ensure field creative marketing undergoes brand and legal review.Assist with development of marketing business plans, promotional and tactical recaps, creative briefs including advertising placements and presentations.Respond to requests from field, such as requests for department material and information, promotional queries and answers to operational questions.Digital ChannelsLead the development, calendaring, implementation and execution of all social media and social media marketing including Facebook, Twitter and Instagram.Work with vendors to coordinate website integration and alignment with promotional and brand direction.Monitor and report on all social media trends.Brand DevelopmentProvide ethical planning and management for the brand in market.Support implementation of company programs, procedures, methods and practices to promote company’s key messages to achieve a competitive advantage.Participate in the ongoing generation of new marketing and business development programs.Oversee and coordinate marketing events such as trade shows, out of store activity and conferences.

Sydney, Australia

Administrative Support:Organizing and maintaining the CEO's schedule and appointments.Coordinating meetings, Conferences, and travel arrangements for the leadership team.Handling correspondence, email management, and document preparation.Managing office supplies and equipment and coordinating office maintenance.Communication and Stakeholder Management:Acting as a point of contact for internal and external stakeholders.Drafting communications, reports, and presentations for the managing director and leadership team.Liaising with different departments to ensure smooth communication and coordination.Event Planning and Management:Planning and organizing internal social events, team-building activities, and meetings.Assisting with the planning and coordination of annual conferences and company events.Managing logistics and coordination for events, including venue selection, catering, and scheduling.Budget and Expense Management:Assisting in managing budgets and expenses for the managing director's office and leadership team.Tracking expenses, processing invoices, and reconciling financial documents.Maintaining accurate records and reports related to expenditures.Confidentiality and Professionalism:Demonstrating discretion and maintaining confidentiality in handling sensitive information.Upholding professional standards in all communication and interactions with stakeholders.Adhering to company policies and procedures in all administrative tasks and responsibilities.Overall, the goal is to provide reliable and efficient support to the managing director and leadership team, ensuring the smooth operation of their day-to-day activities and contributing to the overall success of the organisation.

Bachelor Of Nursing, Registered Nursing/Registered Nurse

Diploma Of Event Management, Event Management

Education record