Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.Collecting invoices and filing documents for approval and thereafter processing.Preparing and maintaining records, documents and control plans for the… Show more Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.Collecting invoices and filing documents for approval and thereafter processing.Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.Supporting the management of administrative supplies and office equipment.Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.Maintaining and updating a system which monitors the absence of staff.Preparing and maintaining records pertaining to programme planning and development for his/her respective section.Preparing Invoice claims for consultants and submitting for further approvalSupporting capacity development activities, meetings and conferences by making the logistical arrangements Represented the department at external stakeholder meetings whenever there was need. Arranged travel and hotel bookings for Team Members. Offered general administrative support as and when required by administration. Served as back up Assistant in the Assistant Secretary General - Finance's Office whenever the need arouse. Performed other duties as required by the organization Show less

 Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.Collecting invoices and filing documents for approval and thereafter processing in VISION and Service gateway.Preparing and maintaining records, documents… Show more  Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.Collecting invoices and filing documents for approval and thereafter processing in VISION and Service gateway.Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.Supporting the management of administrative supplies and office equipment.Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.Maintaining and updating a system which monitors the absence of staff.Preparing and maintaining records pertaining to programme planning and development for his/her respective section.Preparing Invoice claims for consultants and submitting for further approvalSupporting capacity development activities, meetings and conferences by making the logistical arrangements Represented the department at external stakeholder meetings whenever there was need. Arranged travel and hotel bookings for Team Members. Offered general administrative support as and when required by administration. Served as back up Assistant in the EU Delegation Ambassador's Office whenever the need arouse. Performed other duties as required by the organization Show less

 Served as backup for the Procurement Officer in liason with American Embassy personnel. Maintained attendance records for staff in assigned departments including updating of annual leave, monitoring of sick leave, and home leave points for international staff. Monitored performance appraisal system at all levels for timely completion. Took timely action regarding extension of appointments and other contractual arrangements for staff in both international and national staff… Show more  Served as backup for the Procurement Officer in liason with American Embassy personnel. Maintained attendance records for staff in assigned departments including updating of annual leave, monitoring of sick leave, and home leave points for international staff. Monitored performance appraisal system at all levels for timely completion. Took timely action regarding extension of appointments and other contractual arrangements for staff in both international and national staff categories. Assisted in the recruitment process for FSN staff by providing HR support including, compilation of application letters, scheduling of interviews by coordinating and arranging telephonic and in-person interviews, conference room booking for interviews, monitoring the candidates while writing tests during interviews and escorting them in and out of the building. Maintained and updated the official organogram and communication/phone tree as well as staff biographies. Provided support to staff members when processing requests for security Access Cards, medical bills, etc. Show less

 Maintained calendar and arrange appointments, receives visitors, places and screens telephone calls, responds to routine requests for information.  Received and screened incoming letters, memos, faxes, reports and e-mails and ensured that relevant background information is attached. Maintained office files on various subjects and was responsible for setting up a systematic filling system for easy access of files. Responsible for preparation of participant’s folders and all… Show more  Maintained calendar and arrange appointments, receives visitors, places and screens telephone calls, responds to routine requests for information.  Received and screened incoming letters, memos, faxes, reports and e-mails and ensured that relevant background information is attached. Maintained office files on various subjects and was responsible for setting up a systematic filling system for easy access of files. Responsible for preparation of participant’s folders and all secretarial support in case of a workshop. Offered secretarial support during meetings locally and out of town, by ensuring that the conference room is well arranged with all stationery in place as well as refreshments and snacks for international and local participants. Took notes at meetings and prepared minutes of the meeting as and when required. Arranged travel and hotel bookings.  Offered general administrative support as and when required by administration. Performed other duties as required by the Resident Representative. Show less

 Maintained office files on various subjects and was responsible for setting up a systematic filling system for easy access of files. Responsible for preparation of participant’s folders and all secretarial support incase of a workshop. Offered secretarial support during meetings locally and out of town, by ensuring that the conference room is well arranged with all stationery in place as well as refreshments and snacks for international and local participants. Took notes at… Show more  Maintained office files on various subjects and was responsible for setting up a systematic filling system for easy access of files. Responsible for preparation of participant’s folders and all secretarial support incase of a workshop. Offered secretarial support during meetings locally and out of town, by ensuring that the conference room is well arranged with all stationery in place as well as refreshments and snacks for international and local participants. Took notes at meetings and prepared minutes of the meeting as and when required. Preparation of DFC forms for disbursement of funds, as well as APWs for Consultants. Made follow-ups on letters and retirement of funds to the Ministry of Health and other health institutions where money is disbursed. Arranged travel using the GSM/Oracle operating system as well as hotel bookings. Offered general administrative support as and when required by administration. Performed other duties as required by the WHO Representative Show less