Irene Mitchell Email & Phone Number

Sydney CBD, New South Wales, Australia

Barangaroo, New South Wales, Australia

• Delivering Executive Assistant services to the Managing Director of Fund Management. Acting as the first point of contact for all inquiries.
• Ensuring information is communicated to the MD, his team and appropriate stakeholders.
• Managing and coordinating all incoming correspondence inquiries and preparing draft responses ready for approval.
• Maintaining accurate electronic records.
• Arranging and managing senior management level meetings and broader team monthly updates (via MS teams), preparing agendas, presentations and distributing pre-reading materials.
• Providing complex diary, expense and travel management, coordinating schedules, workflow and personal requirements.

• Efficiently managing the day to day schedules and stakeholder liaison for the Head of Commercial Development and Head of Investment and Capital Markets.
• Organising and scheduling meetings, identifying priorities, commitments and resolving diary clashes appropriately.
• Arranging and co-ordinating senior management level meetings, across multiple time zones, preparing agendas and appropriate presentations, coordinating attendees, venues and catering, distributing pre-reading material.
• Preparing detailed and confidential correspondence, documents and reports.
• Managing complex international and domestic travel arrangements.
• Collating, submitting and reporting monthly expenses.

• DARLING SQUARE PROJECT
• Pro-actively managing the day to day schedule of the Project Director and Senior Leadership Team.
• Coordinating internal and external stakeholder meetings. Preparing agendas, booking rooms and refreshments, and distributing accurate minutes.
• Liaising effectively with a range of internal and external stakeholders, acting as the first point of contact and as a liaison between the Project Director, assigned Executives and other internal staff.
• Preparing correspondence, agendas, presentations (both for in-house and public speaking arrangements), project agreements and reports and also co-ordinated legal document execution.
• Logged and stored official correspondence in a document management system.

• BARANGAROO PROJECT
• Managing the diaries for the five Executives communications at varying levels, depending on the preference and workload of each Executive.
• Monitoring, screening, responding to incoming communications
• Preparing and formatting of correspondence, presentations, reports, board papers, minutes, contracts and any other relevant documents required by the Executives.
• Administrative management of the Barangaroo Management Committee. Producing reports for quarterly meetings with the Barangaroo Delivery Authority.
• Co-ordinating and preparing for frequent meetings and high-profile committee, tenant and investments related site visits.

Alexandria

• Executive level assistance to the Chief Operating Officer and IT General Manager
• Diary management, scheduling and coordination of meetings, and follow-up
• Travel requirements for the COO and IT General Manager.
• Internal and external Stakeholder engagement and relationship management on behalf as part of the Operation and Information Technology team.
• General office management including the supervision and training of a diverse team of administrative and support staff including the IT Help Desk staff to ensure compliance with service level standards.
• Procurement of office supplies, hardware and software within corporate policy using Oracle and Epicore.

Certificate, Bookkeeping

Certificate, Secretarial Studies