Irene Mitchell Email & Phone Number

Sydney Cbd, New South Wales, Australia

Barangaroo, New South Wales, Australia

• Delivering Executive Assistant services to the Managing Director of Fund Management. Acting as the first point of contact for all inquiries.• Ensuring information is communicated to the MD, his team and appropriate stakeholders.• Managing and coordinating all incoming correspondence inquiries and preparing draft responses ready for approval.• Maintaining accurate electronic records. • Arranging and managing senior management level meetings and broader team monthly updates (via MS teams), preparing agendas, presentations and distributing pre-reading materials.• Providing complex diary, expense and travel management, coordinating schedules, workflow and personal requirements.• Managing and updating the MS Outlook email distribution lists and MS Teams groups and the installation of MS Teams, including developing guides and protocols. • Representing the MD whilst liaising with key internal and external customers and suppliers.• Developing key relationships with other Directors, Senior Managers and Executives to keep abreast of current projects, policies and issues.

• Efficiently managing the day to day schedules and stakeholder liaison for the Head of Commercial Development and Head of Investment and Capital Markets. • Organising and scheduling meetings, identifying priorities, commitments and resolving diary clashes appropriately.• Arranging and co-ordinating senior management level meetings, across multiple time zones, preparing agendas and appropriate presentations, coordinating attendees, venues and catering, distributing pre-reading material and minutes.• Preparing detailed and confidential correspondence, documents and reports.• Managing complex international and domestic travel arrangements. • Collating, submitting and reporting monthly expenses.• Organising special events, meetings within the team and with the local and overseas stakeholders.

DARLING SQUARE PROJECT • Pro-actively managing the day to day schedule of the Project Director and Senior Leadership Team.• Coordinating internal and external stakeholder meetings. Preparing agendas, booking rooms and refreshments, and distributing accurate minutes. • Liaising effectively with a range of internal and external stakeholders, acting as the first point of contact and as a liaison between the Project Director, assigned Executives and other internal staff.• Preparing correspondence, agendas, presentations (both for in-house and public speaking arrangements), project agreements and reports and also co-ordinated legal document execution.• Logged and stored official correspondence in a document management system.• Managing and planning of internal and external stakeholder events and projects, precinct tours and off-site activities. • Designing and promoted a staff wellbeing program, various social and celebratory events and consistently supported and actioned Project Director’s mission to create a positive, supportive and well-integrated work culture.• Providing back up administrative support to the wider team as required. Including collaborating or coaching other Darling Square Personal Assistants.

BARANGAROO PROJECT• Managing the diaries for the five Executives communications at varying levels, depending on the preference and workload of each Executive.• Monitoring, screening, responding to incoming communications• Preparing and formatting of correspondence, presentations, reports, board papers, minutes, contracts and any other relevant documents required by the Executives. • Administrative management of the Barangaroo Management Committee. Producing reports for quarterly meetings with the Barangaroo Delivery Authority. • Co-ordinating and preparing for frequent meetings and high-profile committee, tenant and investments related site visits. • Complex international and domestic travel and expense management for the Executives, their team and other internal project stakeholders. • Tracking, coordinating and reporting on project staff leave.

Alexandria

Executive level assistance to the Chief Operating Officer and IT General Manager• Diary management, scheduling and coordination of meetings, and follow-up• Travel requirements for the COO and IT General Manager.• Internal and external Stakeholder engagement and relationship management on behalf as part of the Operation and Information Technology team. • General office management including the supervision and training of a diverse team of administrative and support staff including the IT Help Desk staff to ensure compliance with service level standards. • Procurement of office supplies, hardware and software within corporate policy using Oracle and Epicore.• Preparation of correspondence, presentations, budget and variance reporting using Visio, MS Excel and PowerPoint.• Undertaking research and providing administrative support on projects for the IT General Manager. • Tracking and documenting all IT assets and licenses and maintaining various Standard Operating Procedures manuals. • Functions and event planning, budgeting and management, including invitations, catering and entertainment.

Certificate, Bookkeeping

Certificate, Secretarial Studies