Irene Bond Email & Phone Number

Radnor, Pa

July 2019 - PresentExtensive scheduling and administrative support to 3 Senior Leadership Team members - Heads of Legal, Client Services and People Experience, all who report to the CEO Responsible for all meeting planning and conference callsWork closely with outside consultants, Fidelity employees and other Executive AssistantsOrganize all team-building and celebratory events Assist Senior Leadership Team's Direct Reports, as neededCoordinate conference rooms for Executives, their Direct Reports and other employeesArrange all domestic travelJanuary 2018 - July 2019Extensive scheduling and administrative support to 6 Senior Leadership Team members - Heads of Legal, Client Services, People Experience, Financial Planning, Technology and Product Responsible for all meeting planning and conference callsWorked closely with outside consultants, Fidelity employees and other Executive AssistantsOrganized all team-building and celebratory events Assisted Senior Leadership Team's Direct Reports, as neededCoordinated conference rooms for Executives, their Direct Reports and other employeesHandled all catering requests for breakfast and luncheon meetingsArranged all domestic travel Mentored the front desk ReceptionistMarch 2017 - Jan 2018Extensive scheduling and administrative support to 8 Senior Leadership Team members - Heads of Finance, Legal, Client Services, Marketing, People Experience, Product, Financial Planning and Technology, all who reported to the CEO Responsible for all meeting planning and conference callsWorked closely with outside consultants, Fidelity employees and other Executive AssistantsOrganized all team-building and celebratory events Assisted Senior Leadership Team's Direct Reports, as neededCoordinated conference rooms for Executives, their Direct Reports and other employeesArranged all domestic travelProvided coverage for the front desk when needed

Radnor, Pa

Assisted multiple executives with both domestic and international travel, meeting planning, calendar management and ad hoc projectsManaged scheduling (interviews, travel, hotel accommodations) for prospective candidatesWorked in tandem with the Office Coordinator to ensure smooth overall office operationsAssisted with team-building activitiesWas the Liaison with the Netherlands home office

Radnor, Pa

Assisted the CFO, the SVP of Finance, the Controller and the 15-member finance and accounting teamResponsible for every aspect of the on-boarding process for 9 new analysts and accountants Extensive calendar management, scheduling, meeting planning and travel for all executivesAssisted with facilities issues and floor plan updates Worked closely with the President’s Executive AssistantPrepared Board of Directors books for several meetings a yearInterior designer for several conference rooms and the front-desk lobby areaProcessed departmental expense reports

Radnor, Pa

Assisted the SVP of Compensation and Benefits with an 18-member teamExtensive scheduling, meeting planning, team events and catering Assisted Health and Welfare, Deferred Comp, Retirement Benefits and Executive Comp analystsOn-Boarded all new employees and contract workersRecord-keeping for Senior Management prerequisitesAssisted with the annual budget preparationConfigured and allocated monthly budget variance reportsCoordinated and assembled Compensation Committee books for quarterly Board meetings Processed 1,000+ departmental invoices

New York, Ny

Scheduled and coordinated all interviews, travel and logistics for local, national and international candidatesAssisted the SVP of Human Resources, the VP of Recruiting and 5 in-house recruitersWorked with contractors, building maintenance and visiting executivesResponsible for the weekly Open Job Report sent to the CEO, President and Senior Management teamOversaw the New York recruiting office

New York, Ny

Assisted the COO of the New York Design Center, the EVP of Production & Sourcing and the Accounting Manager (this one position was subsequently replaced by 3 individuals)Served as the liaison between the COO, EVP and their respective staffs Assisted the CEO, President, CFO and other Senior Management members when visiting Coordinated Board of Directors meetings and quarterly earnings callsServed as the liaison between the New York Design Center and Pittsburgh corporate headquarters Extensive meeting planningProcessed 800+ Design Center invoices

Arlington, Va

Assisted the CEO of a 7,300 employee NYSE information tech defense contractorInterfaced with external CEOs, Pentagon officials and the publicServed as the liaison between Senior Management and employeesExtensive logistics, travel and schedulingCoordinated all internal and external client meetingsPlanned meetings with the mediaAssisted with confidential projectsProcessed expense reports

Washington, Dc

Oversaw the Washington, DC national government affairs officeProcessed all campaign committee and local philanthropic requestsImplemented new policies and proceduresConducted interviews and processed attendance records, accounts payable and the weekly payrollManaged all PAC administration, Federal Election Committee reporting and lobby reportingEditor for the bi-annual PAC newsletterServed as the liaison between management and New York corporate headquarters

Washington, Dc

Handled office administration for all East Coast branch officesExtensive meeting and conference planningLiaison with Senior Management and corporate headquarters in New YorkAssisted with personnel issues in the Washington officeOversaw office in Manager’s absence

Washington, Dc

Assisted the CEO of the trade association for the wholesale baking industry with over 300 membersRepresented the Association at the 40,000 member trade show, annual conventions, quarterly Board of Directors meetings and all company functionsManaged the Federal Election Committee reporting, lobby reporting and PAC bookkeepingAssisted lobbyists and meeting planner with fundraising effortsEditor for the annual report, bi-weekly newsletter and promotional materialsExtensive calendar management and travel arrangements

Washington, Dc

Assisted with office administration and human resources for the national government affairs officeServed as the liaison with the White House, Capitol Hill, trade associations, Senior Management and Cincinnati corporate headquartersAssisted lobbyists with fundraising and other projectsResponsible for the Political Action Committee (PAC) and lobby reportingExtensive calendar managementAssisted visiting executives and dignitaries

Bachelors, Business Administration

Bachelor'S Degree, Finance, General