Irene Kibara Email and Phone Number

Progressively promoted to provide strong Financial and Administration leadership. Accountable for drawing together diverse groups to create focused teams committed to achieving organizational objectives. Direct day-to-day operational activities and provide stable hands-on leadership to the organization. Direct and lead staff and management while conducting improvement reviews covering operational systems and service performance and implement Finance and HR strategies. Fulfill all reporting requirements pertaining to different donors, governing and regulatory bodies. Develop and ensure compliance with policies and procedures. Aug 12 – Jun 2015: Director Finance, Administration and HRJan 08- Jul 12: Chief Finance OfficerDec 06- Dec 07 Chief AdministratorResponsibilities• Sitting in the senior management team to to guide on the financial and administrative matters• Timely preparation of financial reports to the donors and handling the donor contracts• Monitoring transactions through the effective use of the review and approval process to ensure they are in line with the donor regulations and internal control systems.• Overseeing security, travel, IT and communication, general procurement, and the upkeep of office space and equipment.• Working with project managers to prepare funding proposals and budgets• Personnel management while participating in recruitment, appraisal, staff development and handling of disciplinary cases• Training administrative and technical staff in finance and accounting policies and procedures, including donor cost principles, travel and procurement regulations.• Periodic review of donor contracts.• Ensuring that all statutory requirements are strictly adhered to plus reporting to NGO Coordination Board.• Updating and implementing the internal control processes and improving the procedure manuals.• Managing the organization cash flow.• Coordinating the annual audit process and communicating to the board on financial findings

Key Responsibilities• Preparing and submitting financial monthly/quarterly reports for the different projects.• Liaising with project managers to prepare periodical budgets analyzing variations.• Bank reconciliation• Monitoring expenditure against the budget and processing vouchers for fund advances• Handling bank and creditors correspondence/queries• Handling queries from the auditors• Checking for correct and timely payments to the creditors against LPO's, delivery notes and invoices• Authorizing for petty cash reimbursement• Ensuring the remission of statutory deductions• Handling general administrative duties as allocated by the Field Director and Chief Administrator• Apportioning regular payments to the various projects as per usage• Authorizing for purchases not exceeding Ksh 50,000.00

Reporting to the Financial DirectorPromoted from the position of Personal Assistant to Chief Accountant to oversee the Accounts Department while mentoring the Accounts staff. Handling the accounts relating to debtors and creditors, correspondence with the bank and auditors, salary payments, statutory payments and cost accounting. AFRICAN COTTON INDUSTRIES LTD, Mombasa, Kenya Jan. 01 ~ Jul. 01PERSONAL ASSISTANT TO MANAGING DIRECTORManaging the Managing Director schedule, coordinating the clerical and secretarial functions, record keeping and general office maintenance