Iris Ramos Email & Phone Number

Nutley, Nj, Us

New York, New York

Communicates with executives and line management to gather or convey relevant information.Prepares routine documents such as memos, letters and forms using word processing/pc or documents such as statistical charts, tables and graphs. Performs a variety of general office functions like setting up files, referring calls, arranging meetings/conference calls, composing reports and correspondence.Coordinate department training and monitor security / database administration and compliance. Schedules travel accommodations, orders supplies and performs other duties. Serve as resource for basic company policies and procedures such as vacation and expense reimbursements. Involved in high-level client contact and exposure to sensitive information.Help with onboarding and refreshes for Anti-Money Laundering (AML) Know Your Customer/Client Due DiligenceUse considerable tact, diplomacy and judgment.Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs

New York, Ny

Assist teams in calls preparation, preparing agendas, sales proposals, presentations and initiating follow-up correspondenceMaintain projects, coordinate calendars and events, along with active assistance with appointment scheduling, meeting coordination and calendar maintenance for individual teamMaintain and develop client contact and prospect information to include entry of calls, profile development and proper alignment of clients utilizing internal client database software/systemsAssist with arranging travel, transportation, and accommodations for team membersDevelop and coordinate corporate entertainment events for strategic business partners, centers of influence and clients. Prepare team member expense reports using internal softwareHandle general word processing, copying, and filing requirements of the department.Create Excel spreadsheetsAssist with and provide support relative to processing transactions including account openings, and other business developmentSchedule vacation time, maintain proper equipment for each group member, receive and distribute mail including Federal Express, etc.

New York, Ny

Provided administrative support to Managing Director/CEO and six senior managers.Generated assigned correspondence and various client deliverables (documents)Prepared client billings on a weekly basis including correspondence and data which accompany the billingsMaintained calendars and scheduled meetingsBooked travel, hotel and car service reservation.Maintained vacation schedule and emergency contact listScreened callsPrepared billing and processed travel expenses.Provided catering coordination for office meetings from seamless webStocked pantry, ordered office supplies and maintained facility orders.Provided back-up support to other administrative professionalsWorked independently and within team on special nonrecurring and ongoing projects

New York, Ny

Provided day-to-day administrative support to the Department Managers and support staffManaged calendar(s), including scheduling appointments, arranging meetings, anticipating needs and changing/rearranging meetings as appropriatePrepared all relevant paperwork for meetings (minutes, agendas), room/venue bookings, audio/visual facilities, catering requests.Field inquiries to appropriate team members, respond to employee inquiries, and ensure timely response to urgent issuesPrepared reports, presentation materials, and routine correspondence with strong organizational skills and exceptional attention to detail and accuracyEstablished and maintained day-to-day office functions, including the maintenance of hardcopy and electronic filing systems, ordered supplies and pantry.Assisted with special projects and other assignments as needed and provided administrative work to offsite clients.Responsible for all catering requests.Set up of all new hires/departures (Seating, badges, name tags, supplies, and reports)