•Responsible for supervising day-to-day operations of the administrative department and staff members. Develop and implement a management program including preventative operations life-cycle requirements• Conduct and document regular compliance inspections• Ensure compliance with health and safety standards and industry codes• Allocate and manage facility space for maximum efficiency• Coordinate intra-office moves• Supervise maintenance and repair of facilities and equipment• Oversee facility refurbishment and renovations• Plan and manage central services such as reception, security, cleaning, catering, waste disposal and parking• Implement best practice processes to increase efficiency• Obtain quotes and tenders from vendors and suppliers• Calculate and compare costs for goods and services to maximize cost-effectiveness• Negotiate contracts to optimize delivery and cost saving• Coordinate and monitor activities of contract suppliers• Manage contractor and vendor relationships• Manage and review service contracts to ensure management needs are being met.• Ensure delivery schedules, quantity and quality criteria are met• Check completed work by contractors and vendors and others tasks• Verify payment and invoicing match contract pricing• Plan and monitor appropriate management staffing levels• Ensure efficient utilization of facility admin/support staff• Performance manage, develop and train staff• Prepare and track admin related budget• Monitor expenses and payments• Generate and present regular reports and reviews of admin-related budgets, finances, contracts, expenditures and purchases• Develop and implement cost reduction initiatives advise on and monitor energy efficiency• Oversee environmental health and safety assure security.• Respond to facility and equipment alarms and system failures• Provide prompt response to requests and issues from facility occupants

• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.• Organizing, attending and participating in stakeholder meetings.• Documenting and following up on important actions and decisions from meetings.• Preparing necessary presentation materials for meetings.• Ensuring project deadlines are met. Determining project changes.• Providing administrative support as needed. Undertaking project tasks as required.• Developing project strategies. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.• Assess project risks and issues and provide solutions where applicable.• Ensure stakeholder views are managed towards the best solution.• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.• Create a project management calendar for fulfilling each goal and objective.• Project Coordinator Requirements:• Bachelor degree in business or related field of study.• Three years experience in related field.• Exceptional verbal, written and presentation skills.• Ability to work effectively both independently and as part of a team.• Experience using computers for a variety of tasks.• Competency in Microsoft applications including Word, Excel, and Outlook.• Knowledge files management, transcription, and other administrative procedures.• Ability to work on tight deadlines

• Preparation and maintenance of excel spread sheet staffing details on behalf of client, management and regional office for reporting purposes;• Assisting in the organizational and space planning for existing and new staff;• Overseeing monthly payroll of 65 staff;• Ensuring compliance to employment regulatory concerns and reporting;• Ensuring appropriate employee communication and relations;• Working with the safety manager to provide employee safety;• Organising and supervising the administrative activities that facilitates the smooth running of the office;• Planning, assisting, monitoring and managing staff as required by administration functions and controlling any expenditure that has to do with office work plus hiring support staff.• Interface with all staff business to ensure that all HR administrative functions are performed effectively;• Writing administration letters and reports;• Supervising the work of support staff, monitoring their workload and performance;• Meeting and corresponding with senior project managers and line mangers;• Organizing the recruitment of new staff and ensuring their proper induction;• Controlling the office supplies budget;• Conducting appraisals of support staff, assisting line managers with carrying our appraisals, and preparing performance review letters for all staff.

• Preparation of Irregular bills as per SOP again site inspection report after completion of all formalities including legal.• Resolving routine legal issues against theft bill• Preparing agreement summaries• Maintaining and circulating the Board report of key terms and conditions on management/lease contracts;• Drafting agreements/side letters in consultation with colleagues;• Assisting in preparation of the Litigation Reports & monitoring litigation;• Annual company data protection registrations;

- Provide assistance to the top management in their Policy making and Strategy implementation.- Responding to customer inquiries, both written and verbal.- Handling performance issues in a timely and professional manner.- Keeping Director informed of potential performance obstacles and offering possible solutions.- Assisting in the interviewing, hiring and orientation of Customer Care Supervisors.