General office administration Arrange meetings, training, accommodation etc for employees. Taking, typing and distribution of minutes for safety meetings, Combined Work team sessions, JPC meeting, GX Forum Secretary. Access control system Administrator: Updating, cleaning and auditing permit system. Compiling of access reports as and when needed. Assist with customer service as and when needed. Compiling, updating and distributing of departmental procedures and SOP's Responsible for… Show more General office administration Arrange meetings, training, accommodation etc for employees. Taking, typing and distribution of minutes for safety meetings, Combined Work team sessions, JPC meeting, GX Forum Secretary. Access control system Administrator: Updating, cleaning and auditing permit system. Compiling of access reports as and when needed. Assist with customer service as and when needed. Compiling, updating and distributing of departmental procedures and SOP's Responsible for documenting, executing and auditing of alcohol testers' calibration for Security. Financial administration: LPO procurement, budget planning, cleaning up of financial reports for department. Ordering of stationery, beverages, equipment etc. Time-capturing: capture and do internal auditing of overtime, booking of leave and assisting members on Zenzele with travel claims. Document control for department. Preparations for audits and closing of audit findings(if any). Show less

Office administration: filing, reception, organizing meetings, taking, typing and distributing of minutes and agendas for meetings. Compiling of monthly training reports. Assisting instructors with training material typing, binding and distributing. assisting with basic documentation for courses. organizing and booking of venues for courses, workshops etc

 Foreign Creditors:Approving foreign invoices and capturing it on Shipshape.Dumped approved and captured invoices into Pastel Evolution and handling any queries from agents. • Local and Foreign DebtorsFinalizing, printing and sending invoices to clients.Providing clients with statements.Handling any questions clients have regarding shipments and invoices.Following up on debtors, collecting money, banking and received cash payments.Reconciling accounts where… Show more  Foreign Creditors:Approving foreign invoices and capturing it on Shipshape.Dumped approved and captured invoices into Pastel Evolution and handling any queries from agents. • Local and Foreign DebtorsFinalizing, printing and sending invoices to clients.Providing clients with statements.Handling any questions clients have regarding shipments and invoices.Following up on debtors, collecting money, banking and received cash payments.Reconciling accounts where offsets have to be done.Reporting to management on all debtors and creditors during weekly and monthly meetings.• Daily dumps of creditors and weekly dumps of debtors to record all information on external accounting system ( Pastel Evolution)• Providing assistance with budget reporting• General office work.• Overseeing general admin duties Show less