Isadora C. Email & Phone Number

Savannah, Georgia, United States

Savannah, Georgia, United States

Managed the Chief of Staff’s calendar, independently conducted research, prioritized tasks, and handled confidential matters with professionalism. This included complex scheduling, coordinating weekly meetings, managing itineraries, and arranging multiple domestic and international travels.Proactively developed and managed effective workflows and communication to optimize the Chief of Staff’s time, ensuring successful completion of tasks at the President's office.Built and cultivated cross-functional relationships with the Chief of Staff's direct reports to guarantee efficient responsiveness to existing and new projects.Provided general administrative assistance, including expense reconciliation, research and material preparation, management of office supplies, coordination of department events, and handling minor personal errands.

Engaged in a three-year period ( paused during the pandemic) of travel, studying, teaching, and collaboration with the Japanese community across 16 different states.

United States Consulate Sao Paulo

Strategized with two diplomats to strategize the establishment and maintenance of relationships with local academia, research centers, and government agencies, supporting the Office of Naval Research Global in the development of science outreach efforts and grants partnerships.Managed and monitored an annual budget, including contracts, assets inventory, and invoice management within the Department of State accounting system.Coordinated numerous appointments for the department, including a visit by a two-star General, four major conferences, meetings, and temporary duty assignments. Provided logistical and translation support, leading to an award from the U.S. Ambassador.Responsibly handled telephone calls and correspondence from researchers and other counterparts across multiple time zones, promptly and professionally assisting them with courtesy.

Rio De Janeiro, Brazil

Supported the COO in performing his duties by organizing meetings, taking minutes, making travel arrangements, and professionally managing electronic correspondence.Welcomed and assisted 110 new employees from four different countries, providing monthly orientation and progressively addressing issues and solutions while effectively balancing priorities.Collaborated with the HR Department on recruitment, benefits management, and other assigned tasks.Processed and closed periodic payrolls for expatriates, working closely with the payroll team in Japan.

Rio De Janeiro, Brazil

Assisted and collaborated with three procurement managers in analyzing offers and preparing cost analysis spreadsheets using Microsoft Excel. Contacted vendors for order follow-up and performed daily updates to internal databases with new order details, resulting in a 60% increase in timely delivery rates.