Ivan Raya, M.Ed Email & Phone Number

Chicago, Il, Us

- Provide leadership and supervision to the Membership Coordinator- Main liaison between Campus Recreation and Human Resource departments.- Responsible for providing day-to-day oversight of administrative and operational functions to support campus recreation student hiring processes.- Assist with the management of the student performance evaluation process to ensure proper performance expectation and evaluation processes are conducted- Provide assistance to staff on issues… Show more - Provide leadership and supervision to the Membership Coordinator- Main liaison between Campus Recreation and Human Resource departments.- Responsible for providing day-to-day oversight of administrative and operational functions to support campus recreation student hiring processes.- Assist with the management of the student performance evaluation process to ensure proper performance expectation and evaluation processes are conducted- Provide assistance to staff on issues related to student employment (payroll, recruiting, hiring through handshake and other workplace inquiries)- Maintain personnel files, department organizational chart, staff lists and directories- Oversee the day-to-day process of hiring and termination activities for temporary and student workforce; handle payroll activities; ensure timecards are completed and approved by established deadlines- Communicate with prospective student employees on hiring process.- Submit hiring documentation to Student Affairs Human Resources via JIRA ticketing system.- Assist the Associate Director of Member Services with any member services related concerns and Administrative duties as assigned. Show less

• Manage and oversee the day-to-day department administration as well as implement policies that impact long-term planning of outreach, faculty development, research, and operations.• Coordinate with classroom scheduling on times, dates, and location of classes. • Work with Directors of Graduate and Undergraduate Studies for course offerings every semester. • Forecast budgets with current and future spending. • Oversee and keeps track of departmental records and budgets… Show more • Manage and oversee the day-to-day department administration as well as implement policies that impact long-term planning of outreach, faculty development, research, and operations.• Coordinate with classroom scheduling on times, dates, and location of classes. • Work with Directors of Graduate and Undergraduate Studies for course offerings every semester. • Forecast budgets with current and future spending. • Oversee and keeps track of departmental records and budgets, including operational, programming, gift, and instructional in consultation with department chair.• Manage financial systems and soft money app. Serve as approver for all financial transactions, including Travel Card, Purchasing Card, Chrome River reimbursements, departmental awards, and honoraria.• Work closely with department chair in preparing annual reports and help with providing logistical support for grant development.• Prepare tenure case dossiers with department chair for review by Dean of Liberal Arts and Sciences and Provost. • Serve as Human Resources liaison with College of Liberal Arts and Sciences. • Execute offer letters, manage payroll, and view employee data in HRIS systems. • Prepare contracts and purchase orders with providers/vendors.• Processes travel reimbursement for faculty and support expense management of research funds.• Manage travel and arrangements for department visitors.• Make, process, and manage all equipment and supply purchases. Show less

- Schedule 40 student employees using When to Work application.- Supervise, train, develop, and mentor over 40 student employees and 3 assistants. - Assist in billing for Campus Recreation. - Assist in processing cancellations of memberships. - Order departmental office supplies through iBuy. - Verify student enrollment through Enterprise and Banner applications. - Process refunds, checks, and vouchers for department. - Oversee member services department in… Show more - Schedule 40 student employees using When to Work application.- Supervise, train, develop, and mentor over 40 student employees and 3 assistants. - Assist in billing for Campus Recreation. - Assist in processing cancellations of memberships. - Order departmental office supplies through iBuy. - Verify student enrollment through Enterprise and Banner applications. - Process refunds, checks, and vouchers for department. - Oversee member services department in conjunction with Assistant Director of Member Services. Show less

Chicago

• Oversee payroll of over 300 student employees in Campus Recreation.• Onboard and terminate employees by manager’s request.• Overhaul missing punch form for optimal ease of access for student employees and internal record keeping.• Coordinate with 10 managers, coordinators, and directors across 2 facilities on student employment needs.• Conduct new employee orientation training to new student employees outlining policies in the department and university.• Handle and submit… Show more • Oversee payroll of over 300 student employees in Campus Recreation.• Onboard and terminate employees by manager’s request.• Overhaul missing punch form for optimal ease of access for student employees and internal record keeping.• Coordinate with 10 managers, coordinators, and directors across 2 facilities on student employment needs.• Conduct new employee orientation training to new student employees outlining policies in the department and university.• Handle and submit time sensitive and other sensitive paperwork, which includes I9 documentation to Student Affairs Human Resources.• Partake in committees on student employment and customer service.• Assist the Assistant Director of Member Services with improvements to HR functions.• Attend NIRSA conference on improvements to Campus Recreation facilities nationwide. • Assist in the scheduling of student employees using When to Work application.• Assist Member Services Coordinator in the interviewing, training, supervision, and development of over 30 Member Services Attendants. • Develop and foster communication with student employees to provide advice and direction.• Oversee the member services desk when Member Services Coordinator and Assistant Director of Member Services are not present.• Resolve any issues at member services desk in a professional and composed manner.• Review, verify, rectify, and upload memberships to member’s profile. Show less

Chicago

- Receive product from loading dock on pallets or by loading on flatbed carts. Product received would include textbooks, general merchandise, technology, and medical equipment. - Input data (price, quantity, markup) into inventory system.- Ship material through UPS, USPS, FedEx and XPO Logistics.- Deliver product between both campus bookstore locations. - Maintain store cleanliness.- Coordinate tasks with 2 student staff per shift.- Complete tasks given by Managers and… Show more - Receive product from loading dock on pallets or by loading on flatbed carts. Product received would include textbooks, general merchandise, technology, and medical equipment. - Input data (price, quantity, markup) into inventory system.- Ship material through UPS, USPS, FedEx and XPO Logistics.- Deliver product between both campus bookstore locations. - Maintain store cleanliness.- Coordinate tasks with 2 student staff per shift.- Complete tasks given by Managers and Associate Director of Retail Operations. - Operate cash registers and provide exceptional customer service to students, professors, and visitors to the UIC campus. Show less

Chicago, Illinois, United States

- Process memberships from faculty, staff, community members, alumni, and students. - Process payments for services and items sold. - File memberships in accordance to supervisor's request.- Upload memberships to member database. - Allow members who have memberships to come into the facility. - Answer questions on the phone regarding services and products provided by the facility. - Direct phone calls to the appropriate department.

Master Of Education - Med, Urban Higher Education - Administration

Relevant Courses: Urban Higher Education History Quantitative Analysis in Higher Education Diversity, Equity, and Inclusion in Higher.

Bachelor Of Science - Bs, Integrated Health Sciences - Health And Science Concentration

Relevant Courses: Organic Chemistry Cell Biology Human Nutrition

Bachelor Of Arts - Ba, Psychology

Relevant Courses: Statistics in Behavioral Sciences Abnormal Psychology Cognitive Psychology