As a Purchasing & Operations Manager at a dynamic Interior Design firm in the heart of New York City, I lead the strategic coordination of procurement activities and operational processes to ensure seamless project execution and client satisfaction. With a keen eye for detail and a passion for design, I play a pivotal role in enhancing the firm's efficiency, cost-effectiveness, and overall success.Key Responsibilities:Procurement Strategy: Develop and implement procurement strategies aligned with project goals and budget considerations, ensuring timely acquisition of materials, furnishings, and decor elements while maintaining quality standards.Vendor Management: Cultivate and manage relationships with suppliers, vendors, and manufacturers to secure competitive pricing, favorable terms, and reliable delivery of goods, fostering strong partnerships to support project excellence.Project Collaboration: Collaborate closely with cross-functional teams, including designers, project managers, and contractors, to understand project requirements, provide procurement insights, and streamline operational workflows.Budget Oversight: Monitor project budgets, track expenditures, and identify opportunities for cost optimization without compromising on design integrity, contributing to financial success and client satisfaction.Logistics Coordination: Coordinate logistics, shipping, and delivery schedules to ensure on-time and accurate receipt of materials, maintaining efficient project timelines and minimizing disruptions.Quality Assurance: Implement rigorous quality control measures to assess materials and products for adherence to design specifications and industry standards, upholding the firm's commitment to excellence.Process Enhancement: Continuously assess and refine operational processes, identifying areas for improvement and implementing innovative solutions to enhance overall efficiency and productivity.

Responsible for supporting the Procurement Department in coordinating with project managers, vendors, receivers, and our accountant to ensure all items are purchased, expedited, received, and ready for installation. Daily tasks might include:Purchasing• Input project items into online design software (Studio Webware), ensuring all fields are correct • Create proposals to and purchase orders for clients and vendors.• Input payments made for items in online design software (Accounts Receivable)• Coordinate the delivery of payments made by check-via Messenger, FedEx, or USPS• Make credit card payments to vendors (Accounts Payable)• Organize and file all project paperwork• Comply with accounting standards to include check and credit card requests, project and accounting documentationScheduling + Coordination• Coordinate with vendors/designers/clients regarding approvals and following up on item status • Track delivery of all items and create ETA reports• Assist with coordinating with the receiving/storage/delivery team• Prepare necessary paperwork required for site visits, installs, and photoshoots• Assist with project installs Other• Promote and maintain relationships with vendors and third parties on behalf of GRADE • Assist with providing weekly procurement analysis

- Assisting Principal and PM Team with organization and logistics of projects, including creating and tracking client budgets, purchases, and delivery/installation schedules - Creation and processing of proposals and purchase orders according to strict procedures Submitting orders to vendors and following up regularly to ensure project timeline is kept- Expediting and tracking orders from purchase order to shipping and arrival date while working with vendors and our warehouse to ensure orders arrive as specified and on time - Working to resolve any issues in a timely manner.- Tracking and coordinating final install with PM team and design team- Overseeing deliveries at project premises when necessary- Coordinate CFA and sample approvals with design team for ordering purposes- Minor administrative and general office upkeep.

I managed invoices, verifying estimate prices against purchase prices and rectifieddiscrepancies including all outgoing POs. Monitor email correspondence among corporate, Production, contractors and Sales, maintain e-mail and paper information files. Update automated vendor & Repair contacts network, and communicated with client spokesmen including executives, management and dealers. Served as a liaison with legal representatives. Maintained records of claims confirmed specifications for new purchase orders, researched and selected vendors.

Manage all incoming CFA requests from designers and showrooms,Data of quotes management, created monthly goal charts, general reception duties, handle and directed all new customer lead phone calls, emails, Assist Customer Service Reps, issued and distributed vendor PO, record all incoming claims.

Database updates and management, Customer Support. Support to sales team, assist the Marketing Director with various projects.

Furniture sales & consultation

Handled various kinds of accounts depending on the clients, customer service support, cold calling, generate leads and data input.

Inside and Outside Sales Bilingual Customer Service Lead generation and management Leads 360 and CRM Pro Account Set up and follow up Calculation of percentages and financial reports, Deal Closer.

Showroom Assistant, General Office duties, Managed and Organized the Catalog library, assisted the account holders and jewelry design team.