Executive Assistant Iii
CurrentCollaborates with the Assistant Secretary, Directors and Service Level staff to expedite the resolution of pending matters within the scope of functional authority such as Administrative and Procurement and Information and Technology related matters;Attends or represents the Assistant Secretary at meetings as instructed;Contributes to the formulation, development and execution of internal policies;Prepare various official documents including Memoranda, Letters, Pre and Post-Meeting Reports; Department Orders; Special Orders. Provides administrative and technical support to the Assistant Secretary handling a broad range of Administrative and Procurement and Information and Technology related matters, standard office practices and procedures;Provides initial evaluation and recommendations on documents,reports, and requests submitted to the Assistant Secretary relating to Administration, Procurement and Information Technology;Assess and evaluates documents referred by the Office of the Secretary and Undersecretary for Administration and Finance;Maintains and monitors the schedule of the activities of the Assistant Secretary;Schedules meetings, manages calendars, takes minutes at meetings and identifies items for follow-up;Maintains confidential files and office records;Has considerable experience working with confidential materials and information for senior management;Prepares, edits, and formats complex reports, correspondence, charts, tables, presentations, and statements; andPerforms other works that may be assigned from time to time.
