Jack Ferris Email & Phone Number

Cambridge, Massachusetts, United States

Cambridge, Massachusetts, United States

-Manage onboarding and offboarding for all Global Support Services staff.-Order and maintain all office supplies. Manage all office technology in conjunction with HUIT. Manage all building and space concerns in conjunction with facilities staff.-Monitor office finances, including invoicing and purchase orders, P-Card reconciliation, and corporate card and reimbursement submission through Concur.-Undertake major building technology projects, including complete overhaul of… Show more -Manage onboarding and offboarding for all Global Support Services staff.-Order and maintain all office supplies. Manage all office technology in conjunction with HUIT. Manage all building and space concerns in conjunction with facilities staff.-Monitor office finances, including invoicing and purchase orders, P-Card reconciliation, and corporate card and reimbursement submission through Concur.-Undertake major building technology projects, including complete overhaul of teleconferencing equipment, installation of flat screens for metrics displays, and office furniture replacement.-Manage Director’s and Associate Directors’ calendars, including travel arrangements and arranging weekly, monthly and quarterly meetings with key constituents.-Assist with visa applications for Director’s and Associate Directors’ business travel.Issue insurance letters for international repatriation and evacuation to all Harvard constituents.-Event planning and vendor management, including office holiday party, Harvard Worldwide Week events, office retreats, etc.-Provide excellent customer service to students, faculty and staff as the first point of contact for Global Support Services.-Provide excellent customer service to all Global Support Services stakeholders during quarterly committee meetings and bi-annual Global Entry interview events. Show less

-Handle sensitive information, including faculty new hire letters, promotion requests, disciplinary hearings, mission statements and branding exercises, etc.-Assist Dean with all administrative operations, including preparation of drafts for senior staff meetings, executive committee meetings, all faculty meetings, and meetings with University Provost and President.-Manage Dean’s calendar, including travel arrangements and arranging weekly meetings with key constituents.-Draft all… Show more -Handle sensitive information, including faculty new hire letters, promotion requests, disciplinary hearings, mission statements and branding exercises, etc.-Assist Dean with all administrative operations, including preparation of drafts for senior staff meetings, executive committee meetings, all faculty meetings, and meetings with University Provost and President.-Manage Dean’s calendar, including travel arrangements and arranging weekly meetings with key constituents.-Draft all decanal correspondence.-Event planning and vendor management, including college holiday party, graduation award ceremonies, VIP events for visiting donors, student events, etc.-Perform all record-keeping for curriculum change requests during executive committee and all faculty meetings for the college.-Arrange for guest visits, including booking travel, promoting events, and processing payment and reimbursement.-Draft job description for director level positions, based upon Dean’s requests and input from senior staff and key faculty.-Provide excellent customer service to students, faculty and staff from BU community, as well as outside prospects, donors and College of Fine Arts affiliate organizations. Show less

Brookline, Massachusetts, United States

-Manage budget for academic affairs department, including faculty payroll, reimbursements, purchase orders, procurement and accruals.-Submit biweekly payroll for part-time and adjunct faculty.-Manage all room booking for campus, including classroom scheduling.-Handle sensitive information, including organization’s budgets, enrollment goals, payroll for part-time faculty, full-time faculty course loads, student assessment of faculty instruction surveys, disciplinary hearings for… Show more -Manage budget for academic affairs department, including faculty payroll, reimbursements, purchase orders, procurement and accruals.-Submit biweekly payroll for part-time and adjunct faculty.-Manage all room booking for campus, including classroom scheduling.-Handle sensitive information, including organization’s budgets, enrollment goals, payroll for part-time faculty, full-time faculty course loads, student assessment of faculty instruction surveys, disciplinary hearings for staff, faculty and students, etc.-Event planning and vendor management, including Board of Trustees meetings, faculty meetings, weekly decanal meetings, holiday party, graduation ceremonies, student award ceremonies, etc.-Served in committee to convert school from semester system to quarter system, coordinating with faculty, staff, corporate leaders, accreditors and outside parties.-Create and manage reporting for annual budgets, quarterly enrollment, room usage, and scholarship donations. -Meeting minutes for Board of Trustees meetings, Executive Committee meetings, Academic Council meetings, and continuing student review board.-Provide excellent customer service to students, faculty and staff. Show less