Jackie Botha Email & Phone Number

Hamilton, Waikato, New Zealand

Hamilton, Waikato, New Zealand

• Provide general admin support to Directorate Management and staff, e.g., travel arrangements, POs, document editing, photocopying, binding, including organising meetings, conferences, workshops as required (including catering, travel, venue, equipment, presentations, document preparation and distribution etc.)• Prepare and distribute agendas and relevant papers for meetings, take minutes, prepare and distribute minutes and action plans.• Providing effective and efficient levels of customer service to internal and external customers• Provide efficient and effective support for Councilor Workshops (including catering, agenda, and minutes)• Provide back up to the Business support leader.

New Zealand

Interview applicants for E-receptionist volunteersSet each volunteer up on various systems:Slack - communication platform for RYALTBria - phone app to receive callsGmail calendar - to choose shifts they would like to coverTrain each volunteer on what to do when they receive calls for RYALT as well as with information on RYALTMake sure all shifts are covered daily

South Africa

I have been an Executive Assistant/Administrator for the last 12 years in the banking industry. I am privileged with highly confidential information therefore I can be trusted implicitly. My strength as a person is that I act with confidence and take initiative where it is needed. I am always one step ahead of the action and pre-empting what's required, I currently maintain the diaries of the Head of Business Performance Improvement (BPI) as well as 8 of his Exco members. In addition to my duties I also tasked with all the travel arrangements (airport transfers, accommodation, flights, forex etc.) for the entire BPI consisting of 120 staff members. I am further responsible for processing invoices, expenses and approvals for the BPI Leadership team. I also assist the entire BPI with general office administration tasks and manage all arrangements for events and conferences.

South Africa

Answering telephones, screening calls and taking messagesGreet and welcome customers/clients/vendors at reception Setting up meetings (booking of meeting rooms, parking and access to the building)Diary and e-mail managementInteracting with EXCO Members intelligently and respectfully, ensuring high levels of diplomacy and tactCapture invoices/claims on CoupaStationary ordersOrg structure maintenanceOn boarding of contractors made sure all contracts in place and nothing lapses so work can continue.Compiling welcome letters and packs for new staffCapturing of IT related issues (laptop faults, batteries, email not working etc.)Arrange all functions (example: Year end, Connect sessions, Masterclasses)Travel arrangements – flights/airport transfers/accommodation/forex etc. Compile travel itinerary for each traveler

South Africa

Attending to all needs of the Resource Manager and Head of ArchitectureCollation of information from Managers as well as dairy/email managementGreet and welcome customers/clients/vendors at reception General administration: expenses claims, etc.Handle all office maintenance issues (telephones, electrical, furniture)True-blue awards – manage the process, arranging functions, attend meetings, training and assist with any queries regarding True-blue Awards.