Administrative Assistant
CurrentMy responsibilities include, Provide Administrative support to the ATR Complex Station Manager, ATR Complex Operations Manager, ATR Complex Operations Deputy Manager and staff. Coordinate and schedule meetings and appointments. Complete travel arrangements. Sort and review mail; make action assignments for items that require action. Responsible for distribution of all Office Correspondence and mail, proofing and formatting documents, and calendar scheduling. Responsible for scheduling of meetings, and conference rooms. Updating of employee Position Descriptions (PD) and interface with Human Resources for hiring of personnel using PeopleSoft. Track department training records using INL Train system. Timekeeper for timecard maintenance. Create Excel, Word and Viseo spreadsheets, charts and graphs, Input data and update the monthly MRM report.Create ICAMS/LabWay issues, update and track to completion based upon established policies and procedures. Respond to problems and inquiries and assist with preparation of special reports by gathering and compiling pertinent subject matter, utilizing extensive knowledge of organization policy/structure, administrative assignments, and the scope of work of the department. Ordering of all supplies, computers, printers, fax machines, and office furniture using Asset Suite/IBuy system and Purchase Card. Move/telephone coordinator responsible for all move and telephone requests. Create and update Organization charts using OrgPlus 9 and Viseo software. Records Management Coordinator/Specialist, in charge of maintaining and storage of all records for the ATR Complex Operations department. Transferring records to records storage. Preparation and transfer of used office equipment, furniture and supplies to Excess Property Management.
