Project Support and Contracts assistance.

-Compare costs and doing reconciliations of MJV Lead Personnel’s monthly payroll-Book local and international flights for staff traveling to and from site in Madagascar-Type and submit Business and Transformable Visas and letters as requested-Liaise with Embassies regarding Visas and submit correct documentation and ensure Visas get submitted on time-Prepare Travel Authority and charter seat application forms for staff traveling to site-Liaise with staff in Madagascar with regards to daily business operations-Answer telephone, assist with queries and receive visitors at reception-Make travel and accommodation arrangements for various managers locally and internationally-Assist with opening of new tender contracts-Type correspondence and prepare letters for managers as required-Reconcile month-end invoices with regards to monthly flights bookings, accommodation and transfers-Attend board, management and safety meetings, take minutes, type and distribute them-Book conference calls and venues as required by managers -Schedule meetings and set up appointments for director -Assist with preparation of monthly briefing reports and presentations-Order stationary and supplies for the office-Prepare itineraries for directors as required

-Liaise with clients, courier companies and shipping agencies such as PMD, Altivex and buying assistants-Answer switchboard, transfer calls and take messages-Coordinate and manage office house keeping-Arrange meetings for MD-Manage monthly petty cash-Type letters and correspondence as required-Prepare monthly reconciliations -Coordinate and arrange travel bookings, transport and Accommodation -Update and maintain a complete tracking system for parcels courier -Prepare minutes on meetings-Manage courier system using HKDC system-Collect copied and original shipping documents, order and price tickets -Manage and update price ticket register and supplier directory-Arrange parcel deliveries at customer Dispatch Centres -Create and process purchase orders-Order stationary and distribute them in office

Accounts Assistance as and when required

-Liaise with clients, suppliers and customers-Receive clients at reception-Send and receive faxes -Coordinate and assist with daily banking-Prepare debtors, creditors and weekly bank reconciliation’s-Prepare order lists and credit notes-Assist with calculating weekly wages-Prepare worksheets and spreadsheets on EXCEL -Answer switchboard and take messages-Assist with queries and complaints-Filing-Take minutes of meetings-Type letters, memo’s, minutes and general correspondence ( 85 WPM )-Schedules meetings and appointments for Managing Director-Log calls and capture on daily call sheet-Assist with cashbook, sales and general ledger-Create and process purchase orders-Debt collecting-Inventory control and prepare invoices-Capture tip tickets-Manage all Office Routine Functions -Inventory control and prepare invoices

-Receive clients and applicants at reception-Send and receive faxes and e-mails-Set up, combine and type Curriculum Vitae’s-Banking-Monthly petty cash-Pay wages and salaries-Schedule meetings and appointments for Managing Director-Prepare worksheets and grids-Answer telephone, screen calls and take messages-Assist with queries and complaints-Train students-Filing-Take minutes of meetings-Type and place weekly advertisements-Type letters, memos, minutes and general correspondence-Electronic payments and transfers-Collect cheques-Liaise with clients with regard to placements and candidates-Order stationary and distribute them in office-Post and distribute mail-Assist Managing Director with various Human Resources functions