Jaclyn Sanchez Email & Phone Number

St. Charles, Il, Us

Batavia, Il, Us

Professional ExperienceOffice Manager & Executive Assistant to the President of Mosaic – Mosaic (Experiential Marketing) – Chicago, IL January 2016 – present• Assistant to the President - handles all calls, correspondence, travel and schedules• Manages a team of 8 people (5 Admin and 3 IT)• Streamlined operations and replaced outdated procedures• Oversee replacement and maintenance of furniture and fixtures• Active member on Social and Charity Committee • Utilizing thorough knowledge of the building to assist clients and employees• Negotiate all vendor contracts for services, purchasing and leasing• Creates weekly company emails to eliminate random one-off emails• Managed office move and worked with contractors to complete open ended projects • Resolving administrative problems and inquiries• Design and implement office policies• Complete knowledge of supplies, equipment, and services • Ordering office supplies and inventory control• Schedule and coordinate meetings, interviews, appointments, events and other similar activities for employees• Coordinate all domestic and international travel for employees• Hospitality • Manages all employee events• Create expense reports and reconcile all corporate credit cards

• Assistant to the CEO and President, handle all calls, correspondence, and schedules• Directing and assisting visitors / clients.• Resolving administrative problems and inquiries.• Complete knowledge of supplies, equipments, and services • Ordering office supplies and inventory control. • Schedule and coordinate meetings, interviews, appointments, events and other similar activities • Coordinate all domestic and international travel • Hospitality • Coordinate all employee events.

Provided administrative support to four Partners, handled all calls, correspondence, and schedules.Strong interpersonal skills, appropriate office etiquette and phone manners.Directing and assisting visitors / clients.Resolving administrative problems and inquiries.Complete knowledge of supplies, equipments, and services Ordering office supplies and inventory control. Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors. Sort, review, screen and distribute incoming and outgoing mail. Coordinate all domestic and international travel, as well as lodging and car service arrangements. Hospitality - ordering, set-up, refresh and break down.Coordinate all employee events.

Business liaison to visitors, inbound calls, customers, and vendors to ensure high quality experience.Budget planning, expense report preparation, and general support as needed.Analyze and organize office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.Plan office layout, develop office budget, and initiate cost reduction programsCollaborate and support sales and other departments with meeting/event planning and preparation, travel arrangements, and direct customer contact for all business.Interface with customers and employees at all levels including senior management.Foster professional relationships with customers and vendors.

General, Business And Management/Marketing

Education record

Education record