Accounting Specialist• Process all cash applications to accounts using Sage-Intacct between 5 entities• Maintain excel spreadsheet and scan checks to deposit into bank accounts daily• Process installment billing and generate T&M billing for projects• Deal with customer and handle any questions or concern with their accounts via phone or email• Process credit that are requested using Salesforce for fee changes on projects

• Prepared hourly payroll for 5 division utilizing AS400 software systems, for corporate to process • Run reports and upload payroll from Kronos Time System to Corporate HRIS System• Review all entries for all division, work with managers to verify any discrepancies with managers• Match invoices with receiving and purchase orders for accuracy enter for pay• Schedule payments for suppliers based on company policies• Work with Supply chain team as well as vendors to get discrepancies resolved in a timely basis• Sort and process all emails from AP mailbox daily and forward to appropriate department• Daily applied cash from ACH payments as well as on-line banking for all the receivable accounts• Maintained collections for Accounts Receivables from A-G keep in line with company policies for DSO• Backup to the reception area, answered incoming call using the Intel-a-desk telephone systems• Receive Federal Express and UPS packages, book conference rooms for meetings post all visitors into database

•Enter daily repair order sheets into the Dossier software charge out all parts to repairs•Enter all vendor invoices and purchase orders into Dossier.•Responsible for time recording for repair shop allocating to correct cost codes.•Review and enter all mileage and meter readings for all the equipment update work pending for equipment•Back up to dispatcher, help allocating equipment and manpower to job sites. Set up low bed moves.•Responsible for keeping track of all construction applicants•Set up interviews and new hire orientation and drug testing with the Human Resources and Safety

Match up all receivers and Purchase orders with invoices.Enter all invoices into system for payment .Print reports for payment and review, print checks match with backup and send to corporate for payment.Other miscellaneous processing when needed

Setup and update contract numbers and budgets into Cost point software•Issue sales orders for shipment, Verify packing slip and any other necessary paperwork. •Setup and maintain Proposal and Contract status log and files•Interface with Publications on status of all DSI Proposal and Contracts•Schedule meetings, lunches, appointments as necessary•Maintain DSI personnel roster and availabilities•Provide general secretarial, clerical and office Management support.Order all miscellaneous and office supplies for the department

•Process all incoming orders from Sales department as well as the Yahoo Store website •Handle on line shipment utilizing UPS Internet database system•Issue all invoices using Quick Books and apply payment via on line credit and credit card machine •Liaison for employees on all payroll and health and welfare issues, review all health insurance bills•Responsible for all office equipment and order all office and miscellaneous supplies•Handle calls for Division President, Arrange/Coordinate meetings, and company functions

.Handle all recruiting, posting all openings, scheduling all drug pre-employment screening .Process payroll with ADP, Maintain all employee files and database, Resolve all employees questions.Handle all health and welfare benefits, worker’s compensation, safety, OSHA and 401K plan, . Work with outside sales to review any changes on all health and welfare programs.Order all office supplies, maintain daily posting using Print Shop, Handle all recruiting and advertisements.Backup to accounting and purchasing using Avante software

.Took care of all Health and Welfare benefits, worked with brokers and insurance companies.Completed conversion and maintained 401(k) plan through Plan Sponsor Web Station for Fidelity Account .Placed all job advertisements and set up interviews for recruitment of office professionals, .Maintaining all salary files, update payroll data base Process all salary reviews and performance.Worked with management with coaching supervisors to understand policies and procedures.File Workers' compensation injuries reports, Was part of safety committee Filed OSHA log reports .Work with employees to resolve any questions on any policies and practices of the company, supervised HR .Assistant

.Set up mentor program for new hires, Conduct employee orientation.Payroll using ADP, and Pro Business software and maintaining all employee files and HRIS database.Administer all Health and Welfare programs and employee relations for all company benefits.Workers' comp filings, Safety issues, Supervise receptionist and maintain the reception area.Dealt with outside vendors for all office supplies, copiers, toners (printers) and postage machine.Order & Enter PO's into Oracle database, reviewed and coded all expense reports for sales department.

Set up mentor program for new hires, Conduct employee orientation.Payroll using ADP, and Pro Business software and maintaining all employee files and HRIS database.Administer all Health and Welfare programs and employee relations for all company benefits.Workers' comp filings, Safety issues, Supervise receptionist and maintain the reception area.Dealt with outside vendors for all office supplies, copiers, toners (printers) and postage machine.Order & Enter PO's into Oracle database, reviewed and coded all expense reports for sales department.