Jacqueline Green Email and Phone Number

• High level administrative support to the Associate Director of Corporate Governance & Risk, which includes: - o Complex diary managemento Preparing meeting paperso Arranging off-site travelo Maintaining a bring forward system and facilitating responses as appropriate.o Collation of information for on-line expense claimso On-line roster management for the Corporate Governance Team and the Executive Directors o Meeting preparation• Provides first point of contact for the Corporate Governance Team, dealing with enquiries and confidential information, both internally and externally.• Provides administrative support to the Executive Assistant to the Chair and Chief Executive, including annual leave cover and acting as a key point of contact in their absence. This involves: - o Complex diary management and forward planning for calendar arrangementso Preparing papers for meetings and off-site travel arrangementso Monitoring electronic mailbox and paper communications and escalating where necessary, o Maintaining an efficient bring forward system and facilitating responses on behalf of the Chair or Chief Executiveo Identifying and recording Executive meeting actions and tracking timely responses.• Assists the Corporate Governance Team to support Board members by: - o Arranging induction meetingso Setting up and arranging electronic files o Supporting the appointment processo Maintaining the Trust’s Standards of Business Conduct Policy, Declarations logo Supporting the annual appraisal processo Monitoring Statutory and Mandatory Training compliance• Supports the Trust Governors, by: - o Arranging induction meetings o Maintaining recordso Supporting the election process for new governorso First point of contact for general enquirieso Arranging regular meetings between Chair and Governors and the Lead Governor• Provides administrative support to the Corporate Governance Team, which includes: - o Planning and organising attendance at conferences and events o Identifying and maintaining the Team’s meeting actions and ensuring that these are regularly updated.o Distribution and logging of briefings to Board members and Governorso Monitoring, managing and responding to emails in the Team’s shared email account.o Supporting the service visit programme for Non-Executive Directors o Responsible for Team requisitions / purchase orders and any payment queries raised by suppliers.• Recording of minutes for Board and Board Committee Meetings, as required