My role is to make the Superintendent a more efficient and effective leader by creating capacity for them to focus their energy on the organization's most important priorities.Major Responsibilities and Duties: Manage meeting logistics including scheduling, invitations, spaces, and materials, Arrange tours that the Superintendent will lead including tour route, classrooms to visit, and NYOS staff members in attendance, Organize the Superintendent's electronic files on Google drive and shared drives for maximum efficiency. Organize school common areas for efficiency, safety, and appearance, Receive and sort incoming mail and deliveries , Organize and maintain paper files and records, as directed, Create purchase requisitions for invoices that need the Superintendent's approval, Oversee the Superintendent's calendar, identifying potential conflicts, Create expense reports, Book travel and register for meetings and conferences, Pull reports from various systems across the organization when necessary and execute special projects relating to initiatives that extend from the Superintendent's work. School Board:Assist with creation of Board meeting packets for monthly meetings, Set up room for monthly meetings, Track annual training requirements for School Board members, the Superintendent, Principals and other school officers.

Provide day to day support to the Executive Director which includes calendar management, travel coordination, meeting preparation, expense reports, and facilitate communication flow both with internal and external team members. Take notes during meetings that include follow-up inquiries and ensure next steps are flagged and executed. Maintain office operations, such as coordinating vendors and consultants, ordering and replenishing office supplies, and keeping the office organized.

I managed the Chief Executive’s calendar, travel and daily agenda, and ensured she was properly briefed for meetings. I monitored internal and external meeting requests, identifying meeting goals and outcomes for next steps. I also provided support to the executive team with projects such as the district office’s monthly meeting, quarterly school site meetings and the annual all-staff conference. I served as liaison for three boards (schools, fundraising and facilities), and coordinated the planning and execution of board meetings, while adhering to Brown Act requirements. I managed the executive team’s expense reports and worked closely with the development team to process donations. I provided a link between the CEO and various departments within the organization as well as to stakeholders and community members. I communicated procedures and policies, made connections and provided quality customer service.

As the spay/neuter program coordinator I provided spay/neuter, vaccination, microchip and trap-neuter-return (TNR) information and services to the community we served. I coordinated and tracked appointments and worked with health staff to communicate the client's and pet's needs. In addition, I coordinated off-site affordable vaccination clinics. Being fluent in Spanish I was able to reach more individuals and on occasions served as translator for the front office.

I managed the Chief Executive’s calendar, travel and daily agenda, and ensured she was properly briefed for meetings. I monitored internal and external meeting requests, identifying meeting goals and outcomes for next steps. I also provided support to the executive team with projects such as the district office’s monthly meeting, quarterly school site meetings and the annual all-staff conference. I served as liaison for three boards (schools, fundraising and facilities), and coordinated the planning and execution of board meetings, while adhering to Brown Act requirements. I managed the executive team’s expense reports and worked closely with the development team to process donations. I provided a link between the CEO and various departments within the organization as well as to stakeholders and community members. I communicated procedures and policies, made connections and provided quality customer service.