Sales Administrator
CurrentCoordination of Sales• Verification of customer purchase orders or contracts (terms and conditions) concluded by the sales and marketing manager or the European manager, before input in the sales system database.• Follow up on the sales forecast regularly, as well as the production orders for each customer, and inform the manager of any irregularities or changes.• Verification of the lots produced to ensure they meet the customers’ requirements (specifications, size, quantity, packaging, etc)• Preparation of the necessary documentation for each sale (invoice, certificate of origin, certificate of insurance, certificate of analysis, packing declaration, etc.)• Verification of letters of credit issued by the banks of various customers (including bank reliability)• Follow up on the customers’ accounts receivable• Coordination of the repacking activities performed by third parties• Follow-up of the inventory levels in several locations• Update of various follow-up files Coordination of exports• Contact carriers and shipping lines to request containers or trucks• Coordination with those partners and the material dispatch facilities to ensure all orders are shipped and delivered on time and as requested by customers (equipment, additional packing, security rules)• Preparation of all shipping documents within deadlines (bill of lading / transport instructions, commercial invoice, history of shipment, planned shipments) • Follow-up on the status of each delivery • Validation and approval of freight charges related to each shipment • Update of various follow-up files and customers websites (update on invoicing/shipments)Others• Verification, production and analysis of various reports and statistics (mainly related to month-end reporting)• Participate in research and advancement of new projects, based on requirements from the manager.
